EMPLOYMENT OPPORTUNITIES

 

If you are a member of BHCCLSA and seeking a legal staff position, contact Mimi Wong Titus, CCLS at Employment@BHCCLSA.org

When applying to a posted position, please mention that you were referred by

Beverly Hills Century City Legal Secretaries Association.

If you are a law firm or business seeking legal staff (i.e., Legal Secretary, Paralegal, etc.), contact Mimi Wong Titus, CCLS

 at the above e-mail address.  Please provide a description of the position, as well as salary range, if possible.  

Mimi Wong Titus, CCLS, BHCCLSA Employment Chair

Additional listings throughout California are available by visiting LPI's website HERE


Posted June 24, 2022

Legal Assistants

Location: Burbank

The City of Burbank is seeking Legal Assistants with a minimum of 2 years recent civil litigation experience.

Salary: $4,738.07 - $6,531.48 Monthly

 

Bulletin Opens:  June 17, 2022     Bulletin Closes:  July 8, 2022

Please visit https://www.governmentjobs.com/careers/burbankca/jobs/3600263 for details. 

 

Email inquiries to Hazel Turrubiartes at cityattorney@burbankca.gov

Posted June 16, 2022

Executive Assistant

Location: Los Angeles

Company Overview

The Alliance of Motion Picture and Television Producers (AMPTP) is the entertainment industry's official collective bargaining representative.

 

Job Overview

Provide administrative support to the Executive Assistant to the President.

 

Job Responsibilities

  • Maintain files for ongoing negotiations, making sure they are up-to-date on a daily basis

  • Help maintain overall filing system

  • Open, record and distribute incoming mail

  • Support the Executive Assistant to the President with various tasks as directed

  • Act as a back-up to the Executive Assistant to the President during lunch hours and office absences

  • Prepare correspondence and memoranda

  • Assist with other duties/projects as assigned

 

Job Qualifications and Standards

Work Experience

  • Previous administrative support experience required

  • Legal industry experience a plus

 

Knowledge/Skills

  • PC skills:  Microsoft Office – Outlook Email and Calendar

  • Must have strong Word skills with WordPerfect knowledge a plus

  • Must have knowledge of file set-up, maintenance and filing procedures

  • Must be well-organized, pay close attention to detail and have the ability to multi-task with great follow-up skills

  • Must have excellent written and oral communication skills, with a detailed attention to grammar, spelling and punctuation

 

Other Requirements

  • Must have a professional demeanor

  • Must be able to communicate effectively and tactfully with persons on all levels

  • Must be able to maintain confidentiality

  • Must be able to work well under time constraints

  •  

 

Title:               Executive Assistant

Salary Range: $22-$28.50 / hour

Contact April Malfa at april@amptp.org

Posted June 12, 2022

Administrative Assistant

Location: Encino

Berman & Berman APLC in Encino is looking for an administrative assistant, preferably with some family law experience.  Duties will include potential client intake, opening cases, working with clients on financial disclosures, working with clients to respond to discovery, ongoing general contact with clients, contact with opposing attorneys, some drafting of documents (pleadings and forms), maintaining case files, efiling and contact with courts.  Open to considering a full time or part time person, flexible hours and salary commensurate with experience and hours.  We do not provide medical insurance. 

Contact Cynthia C. Berman, C.F.L.S., at cynthia@berman-law.com

 

Posted June 5, 2022

In-House Legal Assistant

Location: West Los Angeles

My client is a global public company located on the west side of Los Angeles and they are currently seeking a dedicated Legal Assistant that will provide support to Attorneys and Paralegals for a broad range of legal transactions.  Some of the responsibilities include providing advanced word processing support for complex legal contracts, proofreading, review and cleanup draft documents to correct formatting, cross-reference, typos, table of context, exhibits and other issues; create document mark-ups and input attorney and paralegal comments as requests, etc.  This is a great opportunity for someone seeking to become an In-House Paralegal.


What you’ll need:

  • At least 3 years of experience performing advanced word processing functions for complex legal documents in a law firm or company legal department

  • Experience working with MS Word, SharePoint, PowerPoint, Excel, Workshare Compare, DocuSign, HotDocs, and hCue

  • Experience arranging notarizations and legalizations of legal documents; appointed notary desirable 

 

Very competitive salary, and benefits (medical, dental, and vision) are paid by the employer.
*This is a hybrid work-remote opportunity*

 

For consideration, please contact: Charles A. Clark, President, The Clark-Ito Group, Inc., Executive & Diversity Search

at: cac@clark-itogroup.com     Office: 747.300.2651; Cell: 323.435.4116

www.clark-itogroup.com
LinkedIn: www.linkedin.com/pub/charles-a-clark/59/5b5/70/

Posted May 25, 2022

IP Litigation & Trademark Prosecution Secretary

Location: Downtown Los Angeles

Downtown LA firm Tucker Ellis seeks an experienced IP Trademark Prosecution and Litigation Secretary.  Must have at least 5 years’ experience with trademarks.  Must be a team player, have excellent computer skills, be highly organized and have the ability to prioritize and multitask in a fast paced, voluminous environment. 

 

Duties include but are not limited to:

  • Prepare court filings for state, federal, and appellate courts (electronic filings and traditional filings), including creating table of authorities and table of contents; and deliver the wide range of standard litigation secretarial services.

  • Proofread and edit legal documents.

  • Prepare and execute legal filings; and maintain knowledge of outside governmental

  • Schedule depositions, court appearances, and other meetings; and deal professionally with courts, opposing counsel, and legal agencies and authorities as appropriate.

  • Open new files, request conflict of interest checks with file room records, and maintain all client and general files.

  • Schedule appointments for attorney(s) and arrange for travel.

  • Review, edit and process bills.

  • Prepare and submit expenses.

  • Establish and maintain attorney calendars.

  • Work closely with administrative support staff (mailroom, copy room, receptionist, etc.).

Interested candidates please e-mail resume and cover letter to: carol.johnston@tuckerellis.com

Posted May 2, 2022

IP Litigation Administrative Coordinator

Location: Thousand Oaks

The IP Litigation Administrative Coordinator will provide administrative support to the Intellectual Property Litigation team.

The successful candidate will provide support to the Intellectual Property Litigation team by assisting and supporting our litigation teams in U.S. and global intellectual property litigations including maintaining electronic databases.  Candidate will also draft correspondence, e-mails, engagement letters; obtain references, case law, patents, file histories; organize materials, etc.

Duties will include PowerPoint presentation preparation, word processing, scheduling meetings and video conferences, coordinating travel arrangements, and utilizing on-line services (document orders, shipping, office supplies, etc.), copying and scanning.  The candidate will be interacting with U.S. and global litigation counsel and support staff.  The candidate will also be expected to perform the following tasks:  Review, prioritize and flag high priority communications (emails, pleadings, and documentation) for timely and appropriate response; use internal contacts to provide prompt responses to inquiries from staff at all levels of the various organizations impacted by the client; timely prepare and process expense reports; assist with billing and budget matters; and maintain retrieve filed pleadings, information and correspondence to ensure immediate access to information.

This position will be a hybrid position at Amgen Thousand Oaks site.

Basic Qualifications

Associate’s degree & 2 years of Legal experience
OR
High school diploma/GED & 4 years of Legal experience

Preferred Qualifications

  • Recent litigation experience in a law firm or corporate law department; patent prosecution experience a plus

  • 3+ years of experience in a law firm

  • Exceptional communication skills – oral and written

  • Excellent time management and project management skills

  • Excellent Microsoft Office Suite skills

  • Ability to pay close attention to detail and manage several projects simultaneously

  • Outstanding interpersonal skills

  • Resourceful, creative, flexible and team player\

  • Must be within a “commutable distance to our Amgen Thousand Oaks Campus” but that we are operating under Flexspace

 

If you have any questions, please email cschwa03@amgen.com

Job posting on Amgen website here.

Posted March 25, 2022

Case Manager

Location: West Los Angeles

McKelvy & Kim Search is seeking a Case Manager with 4+ years of experience to join a plaintiff personal injury firm in West Los Angeles.  Responsibilities include managing your own caseload, communicating with clients, handling property damage, opening claims with insurance carriers, and drafting demand letters.

Full benefits and extremely competitive salary are offered.  For immediate consideration, please send your resume to lisa@mandksearch.com

Posted March 18, 2022

Litigation Secretary

Location: Century City

McKelvy & Kim Search is seeking a litigation secretary with 2+ years of experience to join a boutique plaintiff firm in Century City.  This position is supporting up to three attorneys and the secretary will be responsible for e-filing in State, Federal, and Appellate Courts, preparing TOCs/TOAs, calendaring litigation deadlines, and performing various administrative tasks.  

Salary will depend on experience and full benefits are offered.  For immediate consideration, please send your resume to lisa@mandksearch.com

 

Posted March 18, 2022

Judicial Secretary

Location: Ventura County

Description

Under general supervision, provides general and confidential administrative and clerical support to Superior Court judges and judicial officers; processes judicial decisions and other specialized clerical services in support of the Superior Court of California, County of Ventura.  Incumbent may also perform other duties as dictated by the business need of the court.  Incumbents in this class receive general supervision from a court supervisor, and perform a variety of secretarial tasks in accordance with pre-established policies, procedures, and standards.

Distinguishing Characteristics:
The Court Judicial Secretary class provides general, confidential administrative and clerical services to several judges and judicial officers, which is distinguished from a Judicial Assistant classification.  The latter attends court sessions to record proceedings and provide staff assistance to the judicial officer in case processing and courtroom documents review.

Essential Duties

  • Organize, set priorities and exercise sound judgment, tact, discretion, and diplomacy in dealing with sensitive situations and concerned customers.

  • Composes, types, formats, edits, revises, proofreads and prints a variety of legal correspondences; prepares other court related documents and materials, such as jury instructions, opinions, rulings and decisions.

  • Reviews documents for clerical accuracy, completeness and compliance with court requirements; copies documents for filing and/or distribution.

  • Maintains calendars for judicial officers; makes and confirms travel and other arrangements for training and business trips.

  • Opens and reviews mail or internal correspondence; determines priority and routes accordingly, or as required by court’s standard policies and procedures.

  • Answers, screens and directs telephone calls; maintains a high level quality of customer service while assisting customers by telephone and in person; receives, responds to inquiries from the public, media, authorized parties, bailiffs, attorneys, and/or refers them to appropriate staff or supervisor.

  • Serves as liaison with judicial officers, management, other departments, agencies and the public to facilitate the resolution of a variety of issues.

  • Appropriately handles confidential information regarding court related matters based on a thorough knowledge and understanding of court polices and standards.  Establishes and maintains professional and effective working relationship with judicial officers, court employees, members of the public and others encountered in the course of work.

  • Maintains and updates case management systems; law books; judicial time off requests, and various judicial lists and logs.  Provides backup support to other judicial secretarial or administrative support staff.

Other Duties:
Performs other duties as assigned.

 

Minimum Requirements & Qualifications

Education and Experience:  Completion of high school education or its equivalent -AND- two (2) years of legal secretarial or legal assistant experience acquired within the last ten years that will satisfy the knowledge, skills and abilities required for the classification. 

Keyboarding proficiency of at least 50 net words per minute in a five-minute timed test.  Applicant must provide at the time of the written examination an original keyboarding certificate and a copy of the certificate for our records.  The certificate must have been issued in the past twenty-four (24) months prior to the application filing deadline date.

Knowledge, Skills and Abilities:
Knowledge of:

  • Computerized and standard office secretarial practices and procedures.

  • Computer and its peripherals, and other office equipment.

  • Courtroom protocol and procedures; legal terms; general and specific legal format such as California Style Manual; legal processing and procedures.

  • Principles and practices of business communication; correct English usage, including spelling, grammar and punctuation.

  • Court‘s functions, rules, policies and procedures applicable to assigned areas of responsibility.

  • Regulations and procedures governing the maintenance and disclosure of sensitive and confidential information and public records. Principles and practices of customer service and telephone etiquette.

Ability to (with or without reasonable accommodation):

  • Operate a computer, its peripherals and other standard office equipment.

  • Refer to Rules of Court and local rules and be familiar with them.

  • Work in an environment that includes frequent interruptions, simultaneous attention to multiple tasks and meeting legally established deadlines.

  • Prepare clear, accurate and concise pleadings, correspondence, records and reports. Follow procedures and take actions within established authority limits.

  • Communicate clearly and effectively in English. Some positions may require the same in Spanish.

  • Understand and follow oral and written instructions.

  • Type documents from instructions, drafts, dictation, or transcripts.

  • Understand and respect limits of authority.

  • Move office locations without prior notice

Physical Requirements with or without Reasonable Accommodation:

  • Ability to use a personal computer and its peripherals including keyboard, mouse and monitor for extended periods of time.

  • Ability to sit for extended periods of time.

  • Ability to work in an environment that includes frequent interruptions and simultaneous attention to multiple tasks.

  • Ability to grasp and/or manipulate files, binders, pieces of paper or small objects. Ability to prepare or inspect court records, documents or office equipment with ordinary visual acuity.

  • Frequent hand, fingers and/or wrist motion.

  • Ability to reach at or above shoulder level.

  • Ability to communicate effectively, by phone or in person, to understand and/or convey detailed important information, instruction, and/or ideas.

  • Ability to work alone or closely with others.

  • Occasional bending and stooping.

  • May require movement throughout the courthouse delivering and/or retrieving forms, files, materials and information to and from other departments.

  • May require occasional lifting of files and books weighing up to 25 lbs.

Work Environment:

  • Shared office environment with varying degrees of hot and cold air and lighting condition.

  • May be required to travel to other court locations for work or training.

  • Must be able to traverse indoors and outdoors, over uneven surfaces and pavement in all types of weather.

  • Constant interruptions and various office noises, with high volume of telephone and personal interaction.

  • Exposure to dust, copier and printer toners.

 

Important Recruitment Information

TO APPLY: Please visit our website at www.ventura.courts.ca.gov to submit an online application.  This recruitment is continuous and may be closed once we received sufficient number of qualified applicants.

APPLICATION EVALUATION: Qualifying: All applications will be reviewed to determine whether or not the stated requirements are met.  A comparative screening will be conducted to determine which of the applicants will be selected for invitation to the written examination.  Applications will be evaluated and ranked according to criteria that most closely meet the needs of the department, so it is essential that applicants provide as much detail as possible and answer all parts of the application.

WRITTEN EXAMINATION: A job-related written examination will be administered to test qualifying candidates' knowledge of English usage, grammar, spelling, vocabulary, reading comprehension, filing, proof reading, and office practices.  Candidates must earn a passing score of seventy percent (70%) or higher to qualify for continuation in the recruitment process.  Date to be determined.

ORAL EXAMINATION: A job-related oral examination will be conducted to evaluate and compare participating candidates' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job.  Candidates must earn a passing score of seventy percent (70%) or higher to qualify for placement on the eligible applicant list.  Date to be determined.

PERFORMANCE EXAMINATION: A job- related practical examination may be administered to assess knowledge of candidates for skills required for the position on Date to be determined.

SELECTION INTERVIEW: A job related selection interview will be administered to qualifying candidates Date to be determined.

PERSONAL QUALIFICATIONS: All applicants must possess the personal qualifications generally recognized as essential to being an outstanding public employee, including integrity, initiative, dependability, courtesy, good judgment and ability to work with others as a team and follow instructions.

BACKGROUND INVESTIGATION: Candidates will be subject to a thorough background investigation, which may include inquiry into past employment, education, credit, criminal background and driving record.

The Court is an Equal Employment Opportunity employer.  We do not discriminate based on race, ethnic background, national origin, religion, gender, sexual orientation, marital status, age, or disability. 

CONDITIONS OF EMPLOYMENT:  Working in any of the Ventura Superior Court facilities will subject employees to security screening by security personnel using a combination of walk-through and handheld screening devices.   

Essential Employment:  Court operations are considered essential for our constitutional form of government in providing due process and protecting the public.  Therefore, all Court employees are considered essential employees as they deliver statutorily mandated, time-sensitive and emergency services in times of local, state, and national emergencies.  This position is not eligible for teleworking. 
 
Public Safety:  The Ventura Superior Court continues to follow all California Department of Public Health (CDPH) guidelines, and state and local public health orders to ensure the safety of all court users, judicial officers and employees while balancing access to justice during the COVID-19 pandemic.  Continuation of court operations is considered essential for our constitutional form of government for providing due process and protecting the public.  All court employees are considered essential employees because they are needed to deliver the statutorily mandated, time-sensitive and emergency services in times of local, state and national emergencies.
 
Our court has implemented various programs and policies that aim to achieve a balance between protecting the health and safety of our employees and delivering statutorily mandated essential services. This includes the required use of face coverings by all judicial officers, court visitors and employees with limited permissible exceptions, personal protective equipment offered at entrances, inside courtrooms, and other high-traffic areas, enhanced disinfection and cleaning of facilities and high-traffic areas, and by offering remote technology options for court users that promote social distancing by both reducing the number of people appearing in person.   

 

Agency

Superior Court of California, County of Ventura

Phone: (805) 289-8618

Website: http://www.ventura.courts.ca.gov/careers.html

Address: 800 South Victoria Avenue, Hall of Justice
Mailing Address: PO Box 6489, Ventura, California, 93009-6489

Posted February 16, 2022

Litigation Assistant

Location: Manhattan Beach

South Bay boutique firm seeks part-time Litigation Assistant.  Details as follows:

  • 20 to 30 hours per week of a consistent schedule (example: M-F, 9am to 1pm) determined by you and firm.  Potential to go full-time exists. All hours are worked in office.

  • Position is primarily litigation; eFiling/federal filing system experience required.  Role has potential to take on transactional duties which would be determined in weeks following start date.

  • Attention to detail a must; role supports all attorneys (less than 10) in office.  The ideal candidate would be smart, savvy, and motivated to work in a casual setting near the beach!

  • Experience with MS Office a must.

  • PLEASE NOTE this is NOT a paralegal position.

  • PLEASE SUBMIT RESUME AS WORD DOC.

For more information, contact Shawn McHatton, President, Shawn McHatton Recruiting, Inc. at smrecruiting@hotmail.com or (323)-952-5852.

Posted February 16, 2022

Practice Coordinator, Disputes

Location: Downtown Los Angeles

The Practice Coordinator in our Los Angeles office will support lawyers in our Disputes practice and is responsible for a broad range of administrative duties primarily including document production, organization, research and client support for timekeepers.  The ideal candidate will possess strong administrative skills, a positive attitude, take initiative, and be dependable.  Overtime and flexibility in schedule is required from time to time.

Responsibilities include, but are not limited to:

  • Document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, pleadings, etc.

  • Proofread all documents, correspondence, memoranda etc. for content, grammar, and accuracy

  • Maintain calendars to include coordination and scheduling of meetings, depositions, conference calls and WebEx, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues

  • E-file with various courts and remain up to date on format, filing requirements and deadlines

  • Maintain organization of client files, including electronic files in the firm’s document management system (FileSite)

  • Prepare and process new client/new matter forms, along with conflicts searches, preparation of engagement letters, and budgets

  • Monitor status of outstanding client invoices and timely submit appeals for underpaid amounts, as necessary

  • Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when needed

  • Input time entry for assigned lawyers; track work in progress and account receivables

  • Exercise good judgment and delegate administrative tasks as needed to appropriate firm resources, e.g., Practice Assistants, Global Service Center, Billing, Docketing, etc.; maintain responsibility for and track all delegated activities/tasks/projects to successful completion

  • Interact and follow-up with clients, outside counsel and others, as needed

  • Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers

  • Track deadlines and status of cases/matters and update lawyers and/or docketing department on deadlines, as needed

  • May assist paralegals and perform some paralegal duties as assigned

  • Assist other practice group support members with overflow work and provide backup support as requested

  • Assist other practice groups as assigned

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

  • Minimum 5 years of experience performing basic office and clerical duties in a law firm or professional service organization; litigation experience required

  • Experience with paralegal activities preferred

  • Associate’s or Bachelor’s degree preferred; high school diploma is required

  • Proficient with Microsoft Office Suite and Adobe Acrobat

  • Proficient in Litigation Calendaring and software (Compulaw preferred)

  • Excellent organizational skills and high attention to detail

  • Strong communication skills, both written and verbal

  • Good analytical and problem-solving skills

  • Ability to work harmoniously and effectively both independently and with others as part of a team

  • Self-starter who is committed to the job, with flexibility to work overtime as needed

  • Exercises appropriate confidentiality and discretion at all times

  • Demonstrates accountability; takes ownership and pride in work

  • Strong time management skills; able to prioritize actions from multiple sources

  • Ability to learn and understand basic firm principles

Equal Employment Opportunity/M/F/disability/protected veteran status


Norton Rose Fulbright will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Please apply online at: Norton Rose Fulbright

Posted February 11, 2022

Litigation Secretary

Location: Downtown Los Angeles

Baute Crochetiere & Hartley LLP in Downtown Los Angeles seeks a litigation secretary.  Needs to be experienced in court filings (including BK, Federal, etc.).  Good attitude and energy.  Familiar with Compulaw and Juris.

 

Will be required to work from the office, but can be flexible about working maybe one day from home.

 

Interested candidates should contact Julie Diep at jdiep@bautelaw.com