EMPLOYMENT OPPORTUNITIES

 

If you are a member of BHCCLSA and seeking a legal staff position, contact Mimi Wong Titus, CCLS

When applying to a posted position, please mention that you were referred by

Beverly Hills Century City Legal Secretaries Association.

If you are a law firm or business seeking legal staff (i.e., Legal Secretary, Paralegal, etc.), contact Mimi Wong Titus, CCLS

 at the above e-mail address.  Please provide a description of the position, as well as salary range, if possible.  

Mimi Wong Titus, CCLS, BHCCLSA Employment Chair

Additional listings throughout California are available by visiting LPI's website HERE

 

Posted October 3, 2022

Paralegal

Location: El Segundo

What We Do

At GoGuardian, we’re helping build a future where all learners are ready and inspired to solve the world’s greatest challenges.  Our award-winning system of learning solutions is purpose-built for K-12 and trusted by school leaders to promote effective teaching and equitable engagement while helping empower educators to keep students safe. 

 

What It’s Like to Work at GoGuardian

We are a fast-growing learning company that thrives on making bold moves and setting high standards.  Working with us means joining a (mostly!) remote team of diverse, passionate, mission-driven employees who are inspired by our vision, dedicated to our customers, and comfortable with rapid change.  We balance our rocketship pace with a work culture that offers unbridled support, allyship, and inclusivity…to say nothing of fun! Join our Neurodiversity ERG, attend an online magic show (and bring your kids), head to a DEI Community of Practice session, share a pet photo with other dog lovers, or relax in an online meditation class.  Our culture has earned us accolades!  We have been named one of Built In's 2022 Best Places to Work™ and are certified as a Great Place to Work®.

The Role

GoGuardian’s legal team is looking to hire another team member in a paralegal role to support its growing legal team.  This position will involve contract management and organization, drafting and amending agreements, updating template documents, and related support for the legal department.  The ideal candidate will be thoughtful, action-oriented, organized, communicative and responsive.

What You'll Do

  • Contract management and general legal document organization: managing forms/templates, obtaining signatures, inputting contracts into our contract management system, and record retrieval.

  • Basic legal drafting, redlines, review and approval of a variety of agreements including NDAs, independent contractor agreements and scopes of work with Master Services Agreements, other template agreements, and amendments to these templates.  Assists with agreement template updates.

  • Effective communication with colleagues across departments and external vendors or customers, if needed.

  • Process creation and improvement to support legal operations: creating and managing forms and tracking tools, developing processes, evaluating software.

  • Other general support to attorney team members.


Who You Are

  • Bachelor’s Degree or equivalent

  • Current Certified Paralegal status in California 

  • 3+ years of experience as a paralegal at a law firm or in house legal department of a large company, preferably transactional experience. Some in house experience is preferred. 

  • Current licensed notary or interest in becoming a licensed notary is a plus 

  • Effective written and oral communication 

  • Collaborative and responsive communication

  • Strong organizational skills and detail-oriented

  • Knowledge about software companies

  • Passion for education is a plus

  • Eager to take initiative in a fast-paced, ever-changing, dynamic environment.

  • Fueled by the opportunity to truly impact the education landscape.

  • Something else?  Tell us!  We want to learn more about you…

 

What We Offer

  • Competitive pay, complete health insurance, 401(k) matching, bonuses, and an employee stock option plan.

  • Flexible time off, 13 paid holidays, paid parental leave, wellness days, and a paid year-end holiday break.

  • A robust catalog of benefits that support your professional growth and personal wellbeing: learning funds, lifestyle funds, online yoga & meditation classes, fertility & adoption reimbursement, giving funds with company match, and more…

 

Plus the intangible:

  • A varied and challenging role in a global and highly innovative high-growth company.

  • Supportive, driven colleagues who have your back and share your passion.

 

Please share this with your friends or co-workers who may be interested in working at GoGuardian!  We have multiple openings and are always looking for talented people.


GoGuardian is an equal opportunity employer and makes employment decisions on the basis of merit and business needs.  GoGuardian does not discriminate against employees, applicants, interns or volunteers on the basis of race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, pregnancy, marital status, sex, age, sexual orientation, military and veteran status, registered domestic partner status, genetic information, gender, gender identity, gender expression, or any other characteristic protected by applicable law.

Apply for this Job.

Posted August 8, 2022

Legal Secretary

My name is Penny and I used to a member of LSA.  My employer who recently filed as inactive attorney, needs to replace me because I am moving out of state.  I have been with him for 21 years.  We are looking for someone who is looking to semi-retire, as the hours for this job are anywhere from 5-6 hours a week.  We are possibly looking for a legal secretary, as most of our documents are still in Word Perfect.  There is a need to prepare and file a few legal documents throughout the year.  The person would need to know Quickbooks.  There is also check writing, filing and limited research capabilities preferred, but not mandatory.  

 

Days and times are negotiable.  Salary is $70-$75 per hour.  

 

If interested, please call Penny at (818) 424-6597 or Bruce McMahon at (818) 981-4556.


Posted August 5, 2022

Experienced Paralegal / Legal Assistant

Location: Woodland Hills

Small Woodland Hills law office seeks experienced paralegal/legal assistant to provide litigation support to two trial attorneys.  Responsibilities include – new client intake, calendaring, submission of documents for e-filing, drafting discovery, preparation of discovery responses, assistance with pre-trial documents, trial note books, exhibits.  Friendly office.  Benefits – health insurance after 30 days, 401-K after one year of employment.  Salary – DOE.   Send CV to sandra@lydenlawcorp.com

Posted August 3, 2022

Real Estate Department Assistant

Location: Century City

Sklar Kirsh, LLP is seeking a Real Estate Department Assistant to join its dynamic and growing Real Estate Group.  This position provides administrative support to attorneys and paralegals on the real estate team.

 

Essential Duties and Responsibilities

  • Prepare legal documents and correspondence to assist with commercial real estate transactions

  • Create critical date checklists for purchase and sale agreements

  • Assist in preparation of closing binders

  • Calendar real estate transaction dates using Outlook

  • Manage and compile/deliver signature pages to clients and or title company

  • Prepare expense reimbursements and check requests for attorneys

  • Redline documents

  • Coordinate delivery of transactional documents via courier and express services

  • Prepare packages for shipment (i.e., FedEx, GLS, or messenger service)

  • Format large documents using the firm’s macros

  • Manage document files, both electronic and hard copies

  • Upload and save documents to document management system (NetDocs)

  • Photocopy/scan/fax documents

  • Manage outstanding items and assist in deal management

  • Corporate formation and foreign State qualification of entities

  • Ordering of Corporate/LLC Filing Evidence and Good Standing Certificates

  • Proofread letters and real estate documents received from attorneys

  • Set up documents on DocuSign for clients to execute

  • Schedule, coordinate, and confirm meetings and appointments

  • Minimal executive assistant duties, as needed

 

Knowledge, Skills, and Abilities

  • 5+ years of professional legal experience

  • Great team player

  • Ability to multitask and work well under pressure

  • Attention to detail

  • Strong organizational skills

  • Communicate effectively, both orally and in writing

  • Excellent time management skills and ability to manage multiple deadlines

  • Exercise sound judgment

  • Excellent phone etiquette skills

  • Advanced skills in Microsoft Word (styles, track changes, TOC/TOA, high-level formatting), Outlook, Power Point, and Adobe.  Basic knowledge of Excel a plus

  • Greet and communicate with clients in a professional manner

  • Fundamental knowledge of acquisition and loan documents

  • Notary Public or willingness to become a Notary Public preferred

 

Hours: 40 hours/week, occasional overtime

Compensation: Hourly

Firm provides: Parking, 401(k) Plan, Medical/Dental/Vision Insurance, 10 days of sick time, vacation policy, Short Term Disability, Long Term Disability, AD&D, and Life Insurance Benefits

Note: Proof of vaccination is required

 

Sklar Kirsh is a dynamic and team-oriented law firm made up of former general counsels and big law attorneys and staff.  At Sklar Kirsh, we value an exciting work environment and sophisticated client work as much as we value quality of life and having fun.

Sklar Kirsh is focused on delivering high quality legal service while creating a supportive environment for every team member.

 

Please send your resume and cover letter to Pilar Kearney at pkearney@sklarkirsh.com.  Thank you.

 


Posted August 1, 2022

Legal Support Specialist

Location: Los Angeles

Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Legal Support Specialist (formerly known as Legal Secretary) in our Litigation and Transactional departments of our Los Angeles office.  We offer competitive compensation and an excellent benefits package.

Position Summary:

The Legal Support Specialist provides high-level legal support to a team of attorneys.  Provides a wide range of complex technical, document processing and administrative services across our litigation and transactional practice group/department(s).  Demonstrates professionalism, technical savvy and ability to handle multiple priorities and work in an organized, efficient manner at any given time.  The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys.  This role also requires extensive coordination with clients.  Flexibility to work overtime as needed.

Duties & Responsibilities:

  • Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required

  • Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents

  • Maintains legal files (both paper & electronic), organizes and files documents in designated order

  • Updates case information, scans and organizes legal files

  • Manages document deliveries and tracks final executed documentation

  • Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary.  Communicates with clients, opposing counsel, courts, and liaisons

  • Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable

  • Attends team strategy meetings

  • Understands firm available resources and leverage most effective resource for desired results

  • Assists with overflow work and other special projects as assigned

 

Skills & Competencies:

  • Established understanding of litigation laws as they relate to individuals, partnerships and corporations

  • Proficiency with rules for court document filings

  • Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence

  • Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses

  • High attention to detail, outstanding organizational skills and the ability to manage time effectively

  • Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation

  • Ability to collaborate well in a team

  • Recognize confidential, sensitive, and proprietary information and maintain such information as confidential

  • Position also required the ability to work under pressure to meet strict deadlines

   
Qualifications & Prior Experience:

  • Bachelor’s Degree or equivalent experience is preferred

  • Minimum 5 years of experience as a legal secretary, working in a business law practice with exposure to litigation

  • Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies

  • Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)

  • Experience with e-filing

 

Click Here to Apply


Pursuant to the Los Angeles  Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

In support of our commitment to a diverse and inclusive workplace, GT participates in the Mansfield Rule Certification Program.  The program, which is administered by The Diversity Lab, seeks to increase diversity representation in the legal profession and within law firm leadership roles. In 2019, GT achieved Mansfield 3.0 Certification, and in 2020, we achieved an even higher standard: Mansfield 4.0 Certification Plus.  GT is currently participating in the Mansfield Rule 5.0 Certification Program.  Providing your data during the application process helps us with achieving that goal and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements.  

 


Posted July 20, 2022

Paralegal

Location: Los Angeles

Wilson Elser's Los Angeles office currently seeks a Paralegal to join the team.

This is an excellent opportunity for a dedicated, self-started to advance their paralegal career by developing an understanding of the anatomy of defense litigation through hands-on experience in a fast-paced litigation group.

The Firm


Wilson Elser is a full-service and leading defense litigation law firm who faithfully serves our clients with more than 900 attorneys, across 42 offices in the United States and one in London.  Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 53rd in The National Law Journal's survey of the nation's largest law firms

The Position

Qualifications

  • Must have a bachelor's degree; Paralegal Certificate is a plus

  • 3+ years litigation paralegal experience in a fast paced environment

  • Must have insurance defense litigation experience

  • Experience with preparing records, assembling exhibits, pleadings, summarizing transcripts, medical record analysis, discovery, and trial preparation required

  • Experience drafting and responding to standard discovery demands (interrogatories, requests to produce documents, etc.)

  • Strong computer skills with proficiency in MS Office Suite and document management systems

  • Attention to detail and organizational skills are critical

  • Clear and effective communication skills both orally and in writing

  • Must be able to multitask and successfully manage a variety of demands daily

  • Must be able to work independently and be proactive

  • Experience with e-discovery and using Relativity or other document review platforms is a plus

 

Responsibilities

  • Prepare records, review and prepare exhibits, analyze medical records, and trial preparation experience a plus

  • Contact outside sources (government agencies, etc.) to obtain public information and review and analyze the same

  • Search and retrieve information from court-related databases as well as other online sources of case information

  • Prepare summary of pertinent transcripts

  • Assemble chronologies of pertinent facts and key documents

  • Review, analyze and organize document productions by opposing parties and co-defendants

  • Determine, prepare and organize materials needed for expert witness review

  • Conduct investigative research on opposing parties and expert witnesses

  • Manage documents and organize case files

 

Why Should You Apply?

  • Excellent Benefits including a 401k match

  • Generous PTO plan

  • Excellent growth and advancement opportunities

  • Corporate Discount Plans

 

Interested?
Wilson Elser is a firm who focuses their commitment to both their clients and you!  Applicants may send a copy of their resume to Annette Davis at annette.davis@wilsonelser.com; applying directly online HERE; or sending your credentials to Careers@wilsonelser.com and putting "Los Angeles Paralegal" in the subject line.  Please include "Annette Davis" as a referral.

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.

Posted July 14, 2022

Legal Secretary

Location: Los Angeles

Wilson Elser's Los Angeles office currently seeks a Legal Secretary.  This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.

The Firm

Wilson Elser is a full-service and leading defense litigation law firm who faithfully serves our clients with more than 900 attorneys, across 42 offices in the United States and one in London.  Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 53rd in The National Law Journal's survey of the nation's largest law firms.

The Position

Qualifications

  • Must have 4+ years Defense Litigation experience

  • Prior experience with e-filing and litigation procedures and processes a must

  • Familiarity with State and Federal court procedures and rules

  • Experience with filing briefs, TOC and TOA

  • Strong administrative skills with ability to manage a high volume of work

  • Strong organizational skills with the ability to integrate into a fast-paced environment

  • Strong ability to prioritize tasks, organize yourself to be able to concurrently manage several tasks, including delegation of tasks when appropriate

  • Able to work independently and reliably; self-motivated; flexible and adaptable

  • Must know Microsoft Office Suite (Word, Outlook, Excel)

  • Experience using a Document Management system a must - Familiarity with iManage a plus

  • Strong written and verbal communication skills

  • Detail-oriented and professional

  • Must be a team player

  • Strong ability to multi-task

 

Responsibilities

  • Open new matters / process matters for closing

  • Document management and organization

  • Ensure that documents are properly saved to the Document Management System

  • Draft and send routine correspondence

  • Manage a high volume of administrative work

  • Collects information from various sources including email and other correspondence, and other documents.

  • Manage bills for third party vendors, process check requests and follow up with accounting

  • Prepare legal filings: format documents, pull exhibits, proofread and redact documents

  • Prepare court forms such as notices and other simple pleadings

  • E-file court filings in both State and Federal court, in this and other jurisdictions

  • Become familiar with court and agency rules and filing procedures as well as client guidelines

  • Create and maintain case contact sheets

  • Calendaring: maintain attorney calendars and ensure all dates/deadlines are calendared

  • Deposition scheduling

  • Manage expense reimbursements

 

Why Should You Apply?

  • Excellent Benefits including a 401k match

  • Generous PTO plan

  • Excellent growth and advancement opportunities

  • Corporate Discount Plans

 

Applicants may send a copy of their resume to Annette Davis at annette.davis@wilsonelser.com or apply directly online HERE

 

 

 

Posted June 24, 2022

Legal Assistants

Location: Burbank

The City of Burbank is seeking Legal Assistants with a minimum of 2 years recent civil litigation experience.

Salary: $4,738.07 - $6,531.48 Monthly

 

Bulletin Opens:  June 17, 2022     Bulletin Closes:  July 8, 2022

Please visit https://www.governmentjobs.com/careers/burbankca/jobs/3600263 for details. 

 

Email inquiries to Hazel Turrubiartes at cityattorney@burbankca.gov

Posted June 16, 2022

Executive Assistant

Location: Los Angeles

Company Overview

The Alliance of Motion Picture and Television Producers (AMPTP) is the entertainment industry's official collective bargaining representative.

 

Job Overview

Provide administrative support to the Executive Assistant to the President.

 

Job Responsibilities

  • Maintain files for ongoing negotiations, making sure they are up-to-date on a daily basis

  • Help maintain overall filing system

  • Open, record and distribute incoming mail

  • Support the Executive Assistant to the President with various tasks as directed

  • Act as a back-up to the Executive Assistant to the President during lunch hours and office absences

  • Prepare correspondence and memoranda

  • Assist with other duties/projects as assigned

 

Job Qualifications and Standards

Work Experience

  • Previous administrative support experience required

  • Legal industry experience a plus

 

Knowledge/Skills

  • PC skills:  Microsoft Office – Outlook Email and Calendar

  • Must have strong Word skills with WordPerfect knowledge a plus

  • Must have knowledge of file set-up, maintenance and filing procedures

  • Must be well-organized, pay close attention to detail and have the ability to multi-task with great follow-up skills

  • Must have excellent written and oral communication skills, with a detailed attention to grammar, spelling and punctuation

 

Other Requirements

  • Must have a professional demeanor

  • Must be able to communicate effectively and tactfully with persons on all levels

  • Must be able to maintain confidentiality

  • Must be able to work well under time constraints

  •  

 

Title:               Executive Assistant

Salary Range: $22-$28.50 / hour

Contact April Malfa at april@amptp.org

Posted June 12, 2022

Administrative Assistant

Location: Encino

Berman & Berman APLC in Encino is looking for an administrative assistant, preferably with some family law experience.  Duties will include potential client intake, opening cases, working with clients on financial disclosures, working with clients to respond to discovery, ongoing general contact with clients, contact with opposing attorneys, some drafting of documents (pleadings and forms), maintaining case files, efiling and contact with courts.  Open to considering a full time or part time person, flexible hours and salary commensurate with experience and hours.  We do not provide medical insurance. 

Contact Cynthia C. Berman, C.F.L.S., at cynthia@berman-law.com

 

Posted June 5, 2022

In-House Legal Assistant

Location: West Los Angeles

My client is a global public company located on the west side of Los Angeles and they are currently seeking a dedicated Legal Assistant that will provide support to Attorneys and Paralegals for a broad range of legal transactions.  Some of the responsibilities include providing advanced word processing support for complex legal contracts, proofreading, review and cleanup draft documents to correct formatting, cross-reference, typos, table of context, exhibits and other issues; create document mark-ups and input attorney and paralegal comments as requests, etc.  This is a great opportunity for someone seeking to become an In-House Paralegal.


What you’ll need:

  • At least 3 years of experience performing advanced word processing functions for complex legal documents in a law firm or company legal department

  • Experience working with MS Word, SharePoint, PowerPoint, Excel, Workshare Compare, DocuSign, HotDocs, and hCue

  • Experience arranging notarizations and legalizations of legal documents; appointed notary desirable 

 

Very competitive salary, and benefits (medical, dental, and vision) are paid by the employer.
*This is a hybrid work-remote opportunity*

 

For consideration, please contact: Charles A. Clark, President, The Clark-Ito Group, Inc., Executive & Diversity Search

at: cac@clark-itogroup.com     Office: 747.300.2651; Cell: 323.435.4116

www.clark-itogroup.com
LinkedIn: www.linkedin.com/pub/charles-a-clark/59/5b5/70/

Posted May 25, 2022

IP Litigation & Trademark Prosecution Secretary

Location: Downtown Los Angeles

Downtown LA firm Tucker Ellis seeks an experienced IP Trademark Prosecution and Litigation Secretary.  Must have at least 5 years’ experience with trademarks.  Must be a team player, have excellent computer skills, be highly organized and have the ability to prioritize and multitask in a fast paced, voluminous environment. 

 

Duties include but are not limited to:

  • Prepare court filings for state, federal, and appellate courts (electronic filings and traditional filings), including creating table of authorities and table of contents; and deliver the wide range of standard litigation secretarial services.

  • Proofread and edit legal documents.

  • Prepare and execute legal filings; and maintain knowledge of outside governmental

  • Schedule depositions, court appearances, and other meetings; and deal professionally with courts, opposing counsel, and legal agencies and authorities as appropriate.

  • Open new files, request conflict of interest checks with file room records, and maintain all client and general files.

  • Schedule appointments for attorney(s) and arrange for travel.

  • Review, edit and process bills.

  • Prepare and submit expenses.

  • Establish and maintain attorney calendars.

  • Work closely with administrative support staff (mailroom, copy room, receptionist, etc.).

Interested candidates please e-mail resume and cover letter to: carol.johnston@tuckerellis.com

Posted May 2, 2022

IP Litigation Administrative Coordinator

Location: Thousand Oaks

The IP Litigation Administrative Coordinator will provide administrative support to the Intellectual Property Litigation team.

The successful candidate will provide support to the Intellectual Property Litigation team by assisting and supporting our litigation teams in U.S. and global intellectual property litigations including maintaining electronic databases.  Candidate will also draft correspondence, e-mails, engagement letters; obtain references, case law, patents, file histories; organize materials, etc.

Duties will include PowerPoint presentation preparation, word processing, scheduling meetings and video conferences, coordinating travel arrangements, and utilizing on-line services (document orders, shipping, office supplies, etc.), copying and scanning.  The candidate will be interacting with U.S. and global litigation counsel and support staff.  The candidate will also be expected to perform the following tasks:  Review, prioritize and flag high priority communications (emails, pleadings, and documentation) for timely and appropriate response; use internal contacts to provide prompt responses to inquiries from staff at all levels of the various organizations impacted by the client; timely prepare and process expense reports; assist with billing and budget matters; and maintain retrieve filed pleadings, information and correspondence to ensure immediate access to information.

This position will be a hybrid position at Amgen Thousand Oaks site.

Basic Qualifications

Associate’s degree & 2 years of Legal experience
OR
High school diploma/GED & 4 years of Legal experience

Preferred Qualifications

  • Recent litigation experience in a law firm or corporate law department; patent prosecution experience a plus

  • 3+ years of experience in a law firm

  • Exceptional communication skills – oral and written

  • Excellent time management and project management skills

  • Excellent Microsoft Office Suite skills

  • Ability to pay close attention to detail and manage several projects simultaneously

  • Outstanding interpersonal skills

  • Resourceful, creative, flexible and team player\

  • Must be within a “commutable distance to our Amgen Thousand Oaks Campus” but that we are operating under Flexspace

 

If you have any questions, please email cschwa03@amgen.com

Job posting on Amgen website here.

Posted March 25, 2022

Case Manager

Location: West Los Angeles

McKelvy & Kim Search is seeking a Case Manager with 4+ years of experience to join a plaintiff personal injury firm in West Los Angeles.  Responsibilities include managing your own caseload, communicating with clients, handling property damage, opening claims with insurance carriers, and drafting demand letters.

Full benefits and extremely competitive salary are offered.  For immediate consideration, please send your resume to lisa@mandksearch.com

Posted March 18, 2022

Litigation Secretary

Location: Century City

McKelvy & Kim Search is seeking a litigation secretary with 2+ years of experience to join a boutique plaintiff firm in Century City.  This position is supporting up to three attorneys and the secretary will be responsible for e-filing in State, Federal, and Appellate Courts, preparing TOCs/TOAs, calendaring litigation deadlines, and performing various administrative tasks.  

Salary will depend on experience and full benefits are offered.  For immediate consideration, please send your resume to lisa@mandksearch.com

 

Posted March 18, 2022

Judicial Secretary

Location: Ventura County

Description

Under general supervision, provides general and confidential administrative and clerical support to Superior Court judges and judicial officers; processes judicial decisions and other specialized clerical services in support of the Superior Court of California, County of Ventura.  Incumbent may also perform other duties as dictated by the business need of the court.  Incumbents in this class receive general supervision from a court supervisor, and perform a variety of secretarial tasks in accordance with pre-established policies, procedures, and standards.

Distinguishing Characteristics:
The Court Judicial Secretary class provides general, confidential administrative and clerical services to several judges and judicial officers, which is distinguished from a Judicial Assistant classification.  The latter attends court sessions to record proceedings and provide staff assistance to the judicial officer in case processing and courtroom documents review.

Essential Duties

  • Organize, set priorities and exercise sound judgment, tact, discretion, and diplomacy in dealing with sensitive situations and concerned customers.

  • Composes, types, formats, edits, revises, proofreads and prints a variety of legal correspondences; prepares other court related documents and materials, such as jury instructions, opinions, rulings and decisions.

  • Reviews documents for clerical accuracy, completeness and compliance with court requirements; copies documents for filing and/or distribution.

  • Maintains calendars for judicial officers; makes and confirms travel and other arrangements for training and business trips.

  • Opens and reviews mail or internal correspondence; determines priority and routes accordingly, or as required by court’s standard policies and procedures.

  • Answers, screens and directs telephone calls; maintains a high level quality of customer service while assisting customers by telephone and in person; receives, responds to inquiries from the public, media, authorized parties, bailiffs, attorneys, and/or refers them to appropriate staff or supervisor.

  • Serves as liaison with judicial officers, management, other departments, agencies and the public to facilitate the resolution of a variety of issues.

  • Appropriately handles confidential information regarding court related matters based on a thorough knowledge and understanding of court polices and standards.  Establishes and maintains professional and effective working relationship with judicial officers, court employees, members of the public and others encountered in the course of work.

  • Maintains and updates case management systems; law books; judicial time off requests, and various judicial lists and logs.  Provides backup support to other judicial secretarial or administrative support staff.

Other Duties:
Performs other duties as assigned.

 

Minimum Requirements & Qualifications

Education and Experience:  Completion of high school education or its equivalent -AND- two (2) years of legal secretarial or legal assistant experience acquired within the last ten years that will satisfy the knowledge, skills and abilities required for the classification. 

Keyboarding proficiency of at least 50 net words per minute in a five-minute timed test.  Applicant must provide at the time of the written examination an original keyboarding certificate and a copy of the certificate for our records.  The certificate must have been issued in the past twenty-four (24) months prior to the application filing deadline date.

Knowledge, Skills and Abilities:
Knowledge of:

  • Computerized and standard office secretarial practices and procedures.

  • Computer and its peripherals, and other office equipment.

  • Courtroom protocol and procedures; legal terms; general and specific legal format such as California Style Manual; legal processing and procedures.

  • Principles and practices of business communication; correct English usage, including spelling, grammar and punctuation.

  • Court‘s functions, rules, policies and procedures applicable to assigned areas of responsibility.

  • Regulations and procedures governing the maintenance and disclosure of sensitive and confidential information and public records. Principles and practices of customer service and telephone etiquette.

Ability to (with or without reasonable accommodation):

  • Operate a computer, its peripherals and other standard office equipment.

  • Refer to Rules of Court and local rules and be familiar with them.

  • Work in an environment that includes frequent interruptions, simultaneous attention to multiple tasks and meeting legally established deadlines.

  • Prepare clear, accurate and concise pleadings, correspondence, records and reports. Follow procedures and take actions within established authority limits.

  • Communicate clearly and effectively in English. Some positions may require the same in Spanish.

  • Understand and follow oral and written instructions.

  • Type documents from instructions, drafts, dictation, or transcripts.

  • Understand and respect limits of authority.

  • Move office locations without prior notice

Physical Requirements with or without Reasonable Accommodation:

  • Ability to use a personal computer and its peripherals including keyboard, mouse and monitor for extended periods of time.

  • Ability to sit for extended periods of time.

  • Ability to work in an environment that includes frequent interruptions and simultaneous attention to multiple tasks.

  • Ability to grasp and/or manipulate files, binders, pieces of paper or small objects. Ability to prepare or inspect court records, documents or office equipment with ordinary visual acuity.

  • Frequent hand, fingers and/or wrist motion.

  • Ability to reach at or above shoulder level.

  • Ability to communicate effectively, by phone or in person, to understand and/or convey detailed important information, instruction, and/or ideas.

  • Ability to work alone or closely with others.

  • Occasional bending and stooping.

  • May require movement throughout the courthouse delivering and/or retrieving forms, files, materials and information to and from other departments.

  • May require occasional lifting of files and books weighing up to 25 lbs.

Work Environment:

  • Shared office environment with varying degrees of hot and cold air and lighting condition.

  • May be required to travel to other court locations for work or training.

  • Must be able to traverse indoors and outdoors, over uneven surfaces and pavement in all types of weather.

  • Constant interruptions and various office noises, with high volume of telephone and personal interaction.

  • Exposure to dust, copier and printer toners.

 

Important Recruitment Information

TO APPLY: Please visit our website at www.ventura.courts.ca.gov to submit an online application.  This recruitment is continuous and may be closed once we received sufficient number of qualified applicants.

APPLICATION EVALUATION: Qualifying: All applications will be reviewed to determine whether or not the stated requirements are met.  A comparative screening will be conducted to determine which of the applicants will be selected for invitation to the written examination.  Applications will be evaluated and ranked according to criteria that most closely meet the needs of the department, so it is essential that applicants provide as much detail as possible and answer all parts of the application.

WRITTEN EXAMINATION: A job-related written examination will be administered to test qualifying candidates' knowledge of English usage, grammar, spelling, vocabulary, reading comprehension, filing, proof reading, and office practices.  Candidates must earn a passing score of seventy percent (70%) or higher to qualify for continuation in the recruitment process.  Date to be determined.

ORAL EXAMINATION: A job-related oral examination will be conducted to evaluate and compare participating candidates' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job.  Candidates must earn a passing score of seventy percent (70%) or higher to qualify for placement on the eligible applicant list.  Date to be determined.

PERFORMANCE EXAMINATION: A job- related practical examination may be administered to assess knowledge of candidates for skills required for the position on Date to be determined.

SELECTION INTERVIEW: A job related selection interview will be administered to qualifying candidates Date to be determined.

PERSONAL QUALIFICATIONS: All applicants must possess the personal qualifications generally recognized as essential to being an outstanding public employee, including integrity, initiative, dependability, courtesy, good judgment and ability to work with others as a team and follow instructions.

BACKGROUND INVESTIGATION: Candidates will be subject to a thorough background investigation, which may include inquiry into past employment, education, credit, criminal background and driving record.

The Court is an Equal Employment Opportunity employer.  We do not discriminate based on race, ethnic background, national origin, religion, gender, sexual orientation, marital status, age, or disability. 

CONDITIONS OF EMPLOYMENT:  Working in any of the Ventura Superior Court facilities will subject employees to security screening by security personnel using a combination of walk-through and handheld screening devices.   

Essential Employment:  Court operations are considered essential for our constitutional form of government in providing due process and protecting the public.  Therefore, all Court employees are considered essential employees as they deliver statutorily mandated, time-sensitive and emergency services in times of local, state, and national emergencies.  This position is not eligible for teleworking. 
 
Public Safety:  The Ventura Superior Court continues to follow all California Department of Public Health (CDPH) guidelines, and state and local public health orders to ensure the safety of all court users, judicial officers and employees while balancing access to justice during the COVID-19 pandemic.  Continuation of court operations is considered essential for our constitutional form of government for providing due process and protecting the public.  All court employees are considered essential employees because they are needed to deliver the statutorily mandated, time-sensitive and emergency services in times of local, state and national emergencies.
 
Our court has implemented various programs and policies that aim to achieve a balance between protecting the health and safety of our employees and delivering statutorily mandated essential services. This includes the required use of face coverings by all judicial officers, court visitors and employees with limited permissible exceptions, personal protective equipment offered at entrances, inside courtrooms, and other high-traffic areas, enhanced disinfection and cleaning of facilities and high-traffic areas, and by offering remote technology options for court users that promote social distancing by both reducing the number of people appearing in person.   

 

Agency

Superior Court of California, County of Ventura

Phone: (805) 289-8618

Website: http://www.ventura.courts.ca.gov/careers.html

Address: 800 South Victoria Avenue, Hall of Justice
Mailing Address: PO Box 6489, Ventura, California, 93009-6489

Posted February 16, 2022

Litigation Assistant

Location: Manhattan Beach

South Bay boutique firm seeks part-time Litigation Assistant.  Details as follows:

  • 20 to 30 hours per week of a consistent schedule (example: M-F, 9am to 1pm) determined by you and firm.  Potential to go full-time exists. All hours are worked in office.

  • Position is primarily litigation; eFiling/federal filing system experience required.  Role has potential to take on transactional duties which would be determined in weeks following start date.

  • Attention to detail a must; role supports all attorneys (less than 10) in office.  The ideal candidate would be smart, savvy, and motivated to work in a casual setting near the beach!

  • Experience with MS Office a must.

  • PLEASE NOTE this is NOT a paralegal position.

  • PLEASE SUBMIT RESUME AS WORD DOC.

For more information, contact Shawn McHatton, President, Shawn McHatton Recruiting, Inc. at smrecruiting@hotmail.com or (323)-952-5852.

Posted February 16, 2022

Practice Coordinator, Disputes

Location: Downtown Los Angeles

The Practice Coordinator in our Los Angeles office will support lawyers in our Disputes practice and is responsible for a broad range of administrative duties primarily including document production, organization, research and client support for timekeepers.  The ideal candidate will possess strong administrative skills, a positive attitude, take initiative, and be dependable.  Overtime and flexibility in schedule is required from time to time.

Responsibilities include, but are not limited to:

  • Document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, pleadings, etc.

  • Proofread all documents, correspondence, memoranda etc. for content, grammar, and accuracy

  • Maintain calendars to include coordination and scheduling of meetings, depositions, conference calls and WebEx, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues

  • E-file with various courts and remain up to date on format, filing requirements and deadlines

  • Maintain organization of client files, including electronic files in the firm’s document management system (FileSite)

  • Prepare and process new client/new matter forms, along with conflicts searches, preparation of engagement letters, and budgets

  • Monitor status of outstanding client invoices and timely submit appeals for underpaid amounts, as necessary

  • Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when needed

  • Input time entry for assigned lawyers; track work in progress and account receivables

  • Exercise good judgment and delegate administrative tasks as needed to appropriate firm resources, e.g., Practice Assistants, Global Service Center, Billing, Docketing, etc.; maintain responsibility for and track all delegated activities/tasks/projects to successful completion

  • Interact and follow-up with clients, outside counsel and others, as needed

  • Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers

  • Track deadlines and status of cases/matters and update lawyers and/or docketing department on deadlines, as needed

  • May assist paralegals and perform some paralegal duties as assigned

  • Assist other practice group support members with overflow work and provide backup support as requested

  • Assist other practice groups as assigned

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

  • Minimum 5 years of experience performing basic office and clerical duties in a law firm or professional service organization; litigation experience required

  • Experience with paralegal activities preferred

  • Associate’s or Bachelor’s degree preferred; high school diploma is required

  • Proficient with Microsoft Office Suite and Adobe Acrobat

  • Proficient in Litigation Calendaring and software (Compulaw preferred)

  • Excellent organizational skills and high attention to detail

  • Strong communication skills, both written and verbal

  • Good analytical and problem-solving skills

  • Ability to work harmoniously and effectively both independently and with others as part of a team

  • Self-starter who is committed to the job, with flexibility to work overtime as needed

  • Exercises appropriate confidentiality and discretion at all times

  • Demonstrates accountability; takes ownership and pride in work

  • Strong time management skills; able to prioritize actions from multiple sources

  • Ability to learn and understand basic firm principles

Equal Employment Opportunity/M/F/disability/protected veteran status


Norton Rose Fulbright will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Please apply online at: Norton Rose Fulbright

Posted February 11, 2022

Litigation Secretary

Location: Downtown Los Angeles

Baute Crochetiere & Hartley LLP in Downtown Los Angeles seeks a litigation secretary.  Needs to be experienced in court filings (including BK, Federal, etc.).  Good attitude and energy.  Familiar with Compulaw and Juris.

 

Will be required to work from the office, but can be flexible about working maybe one day from home.

 

Interested candidates should contact Julie Diep at jdiep@bautelaw.com