If you are a member of BHCCLSA and seeking a legal staff position,
contact Mimi Wong Titus, CCLS at Employment@BHCCLSA.org
When applying to a posted position, please mention that you were referred by
Beverly Hills Century City Legal Secretaries Association.
If you are a law firm or business seeking legal staff (i.e., Legal Secretary, Paralegal, etc.), contact Mimi Wong Titus, CCLS
at the above e-mail address. Please provide a description of the position, as well as salary range, if possible.
Mimi Wong Titus, CCLS, BHCCLSA Employment Chair
Additional listings throughout California are available by visiting LSI's website at: https://www.lsi.org/career-opportunities/
Posted February 27, 2020
Litigation Secretary - Location: Downtown Los Angeles
Looking for a Litigation Secretary with 5 years of law firm experience to support 3-4 attorneys and handle secretarial duties, word processing, court eFilings and case assistance. Responsibilities include drafting correspondence, memoranda, tables of contents (TOC) and tables of authorities (TOA), redline comparisons, pleading shells and tape transcriptions; answering phones; updating calendar and current client contact lists; maintaining attorney files; retrieving and circulating to interested parties copies of documents served electronically on firm attorneys, and designating service copies to firm files; preparing and serving court and corporate filings; ensuring client intake information follows conflict procedures; handling correspondence with billing invoices; and completing case assistant duties including document production and indexing and creation of binders. Additional responsibilities include preparing expense reports and entering attorney timesheets; arranging travel; maintaining court calendar and administrative schedule; and performing general secretarial duties including preparing legal documents and managing desk workflow.
Must be a team player with the ability to deliver exceptional service to attorneys, paralegals and management. Strong organizational and multitasking skills are required. Must be able to work through complex document markups and instructions in a timely manner, troubleshoot documents quickly, and transcribe documents as required. Secretary will be proficient with MS Office (Word, Excel, Outlook), electronic court filing (eFiling), time entry software, and type 70 wpm. A high school diploma or equivalent is required, college degree is preferred.
Hours are 9a-5:30p
Salary is up to $95,000 annually
Rick Feith, Client Services
Kent Daniels & associates, inc.
Main: 909.444.9305 ext. 207 | fax: 909.444.9320
Posted February 27, 2020
Litigation Legal Secretary - Location: Oakland, Sacramento, and Los Angeles
Meyers Nave is recruiting for a Litigation Legal Secretary. This is a nonexempt position reporting to the Director of Administration.
ABOUT MEYERS NAVE
Meyers Nave has an exceptional reputation in California as a go-to law firm that clients rely on to handle their highest profile, most complicated and often most controversial transactions and litigated matters. Attorneys work in multi-disciplinary teams to help public agencies, private businesses and non-profit organizations navigate complex local, state and federal laws and regulations. Meyers Nave was founded over 30 years ago and has grown into a state-wide firm with approximately 65 attorneys in five locations.
The Litigation Legal Secretary is responsible for providing administrative support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters.
The position’s essential functions include but are not limited to the following:
Draft, review and revise legal and non-legal documents including correspondence and memoranda, pleadings, PowerPoint presentations, budgets, etc.;
Format court pleadings according to applicable court rules and generate tables of authorities and tables of contents using Firm software;
Demonstrate understanding of, and facility with, local rules of court, municipal, state and federal rules of procedure;
File documents with courts and administrative bodies, including electronic filing where applicable;
Arrange for service of pleadings and subpoenas;
Assist with preparation for and scheduling of meetings, teleconferences, conferences and travel;
Organize documents, and prepare binders and files to house relevant legal and non-legal materials;
Review incoming mail and route to attorneys, the Firm’s Calendaring Department, and others;
Maintain electronic and physical case files;
Demonstrate understanding of municipal law documents, including staff reports, resolutions, ordinances, agendas and notices;
Partner with Firm’s Records Group to create, review and maintain electronic and physical case files;
Assist with tracking and management of various projects;
Maintain shared office calendars and individual attorney/director calendars in Outlook, partnering with the Firm’s Calendar Group when necessary;
Enter attorneys’ billable time as requested according to Firm billing policies and coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements;
Prepare check requests and coordinate payment to vendors when necessary;
Prepare expense reports and book travel arrangements;
Answer phones for attorneys/directors, direct incoming phone calls and greet clients and guests;
Regular, reliable and punctual on-site attendance;
Back up secretaries during planned and unplanned absences;
Take direction and apply corrections to future revisions;
Partner with attorneys to proactively manage their business development activities;
Maintain composure and work efficiently and accurately during highly stressful circumstances;
Demonstrate excellent customer service;
Build relationships with key staff in client offices, including periodically traveling to client sites;
Work cordially, cooperatively and productively with Firm employees; and
Work overtime as needed to complete essential functions.
Management retains the right to add to or change the essential functions of this position at any time.
The following qualifications are required unless otherwise noted:
High school diploma required; Bachelor’s degree or paralegal certificate preferred;
Minimum of five years of legal secretary/legal assistant experience;
Prior litigation experience is required; appellate experience is preferred;
Superior customer service skills;
Ability to take direction and apply corrections to future revisions;
Strong organizational skills and ability to contribute to streamlining processes;
Accuracy in grammar, spelling and punctuation;
Ability to work well under pressure and multi-task in a fast-paced, deadline-driven environment;
Strong attention to detail;
Pro-active self-starter with ability to work independently, as well as in a team environment;
Experience using Microsoft Office (experience using Office 2016 Suite is preferred); and
Prior experience with iManage, Best Authority, time and billing systems, and Adobe Professional is preferred.
Meyers Nave is an equal opportunity employer and does not discriminate on the basis of any qualified applicant’s race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other category protected by law.
HOW TO APPLY:
Interested candidates should submit a cover letter and resume by email to firstname.lastname@example.org
Please mention Holidae Crawford as a referral.
Posted February 14, 2020
Litigation Secretary - Location: Century City
Litigation Secretary - Seyfarth Shaw LLP - Century City Office
At Seyfarth, we understand great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.
As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.
On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:
Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.
File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys.
Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
Proofread documents and check for appropriate formatting, spelling and grammar.
Maintain good public relations with clients.
Review all incoming mail, distribute to teams as needed and upload to the DMS.
Prepare documents and packages for mail, messenger and overnight delivery.
Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
Enter attorney time. Send time entry reminders.
Process client billing. Assist with review and edit of bills as necessary.
Schedule appointment and make arrangements for meetings, conferences and travel.
Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.
Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).
Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members’ attorneys.
Other duties and projects as assigned.
A minimum of 5 years of litigation secretarial experience. (Labor and Employment experience is a plus).
Recent experience at a large, national firm.
Strong proofreading skills, attention to detail and solid grammar/spelling skills.
High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
Legal citation and legal terminology expertise.
Familiarity with Carpe Diem, Elite, IManage, Chrome River, Forte or similar technology.
The ability to organize, prioritize and meet the demands off multiple attorney assignments.
Flexibility to work overtime occasionally.
Good attendance and punctuality.
WHAT WE PROVIDE:
Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our allied professionals are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.
We are also proud to be an influential leader in inclusion and diversity. The firm has been recognized for our efforts by the Human Rights Campaign and the Minority Corporate Counsel Association. We are Mansfield 2.0 certified, a reflection of our ongoing commitment to advancing candidates from underrepresented groups.
MORE ABOUT SEYFARTH:
With more than 900 lawyers across 16 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.
Seyfarth will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Interested candidates can apply via this link: https://recruiting.seyfarth.com/viRecruitSelfApply/ReJobView.aspx?Tag=b0ceb1f5-dfe3-474a-8303-e9d1affe6319&JobID=1283
Posted February 14, 2020
Contract Litigation Attorney or Paralegal - Location: Beverly Hills
Beverly Hills firm in search of a seasoned Contract Litigation Attorney or Paralegal for immediate hire. The ideal candidate will be responsible for drafting, reviewing, and proofreading legal documents including pleadings, discovery, motions, briefs, exhibit lists, witness binders, etc. This position is being offered on a part-time/as-needed basis. The qualified candidate must be a team player with a proactive attitude, and highly organized with excellent written and verbal communication abilities.
5+ years of litigation experience, including trial prep from beginning to end
Strong computer proficiency with MS Office (Word and Outlook)
A thorough understanding of discovery and pleadings procedures
Solid organizational and time management skills with high attention to detail
The Sweeney Firm Lawyers
315 S. Beverly Drive, Ste. 305
Beverly Hills, CA 90012
Posted February 7, 2020
Litigation Legal Secretary - Location: San Gabriel
A large, well-established company in San Gabriel has an immediate need for an experienced Litigation Secretary to join its legal department. This is a long-term contract position that is projected to last about six months. Responsibilities will include preparing and revising pleadings, filing and e-filing with state and federal courts, serving documents, calendaring, proofreading and trial prep. Must be proficient and knowledgeable with litigation proceedings and court rules. The qualified candidate will have at least 5 years of litigation experience at a reputable law firm.
For immediate and confidential consideration, please submit a resume in MS Word along with hourly compensation requirements to Lisa at Lisa@BusbyParkRecruiting.com or call (213) 670-3166.
Posted January 17, 2020
Litigation Legal Secretary - Location: Downtown Los Angeles
Job Title: Litigation Legal Secretary
Job Classification: Full-time non-exempt position
Benefits Offered: Medical, Dental, Life, Vision Insurances and 401K
(Please correspond directly with La Kwanza Dixon Ldixon@imwlaw.com and indicate you were referred by Annette Walker and BHCCLSA.)
Why Work Here?
“IMW is a firm who focuses their commitment to both their clients and you! We are committed to our communities, equal-pay, & gender equality.” Ivie, McNeill & Wyatt is a world class law firm serving the Los Angeles area since 1943. We have an opportunity for a Litigation Legal Secretary in our Downtown Los Angeles office.
The firm is seeking a highly skilled litigation legal secretary with 5+ years of experience. The ideal candidate will bring sophisticated plaintiff and defense general litigation experience. Must demonstrate initiative and follow-through while managing multiple, competing deadlines. Candidate must be very organized, proactive, and have excellent written and communication
skills. Experience using Microsoft Office Suite 2010 & above is a requirement.
We value attention to detail, a great attitude, and the ability to strategically manage workload to support our growing General Litigation Practice Group. Applicant must have strong understanding of the litigation process in Federal courts.
Essential Duties and Responsibilities: (“Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.)
Responsible for coordinating and confirming the scheduling of meetings, depositions, and hearings for firm attorneys with clients and other parties.
Strong knowledge of court rules and filing procedures (including e-filing) in both state and federal courts.
Excellent word processing skills (intermediate to advanced level in Word, Microsoft Outlook.) Accurate and efficient keyboarding skills (65+ WPM.)
Mastery generating Tables of Authorities and Tables of Contents using Word or Best Authority; and ability to format documents with Word-generated styles.
Knowledge of attorney timekeeping software and calendaring.
Excellent writing, grammar, proofreading skills and overall attention to detail.
Well organized and able to prioritize in a fast paced environment.
Ability to work independently and cooperatively supporting multiple attorneys and paralegals.
Processes incoming mail, faxes, and emails, calendaring and tasking appearances and deadlines as necessary using master calendar system.
Drafts routine correspondence, pleadings and other legal documents.
Manages and organizes case files and other records.
Operates standard office equipment, such as multi-function devices, scanners, copiers and computers; transcribes dictation when needed.
Education, Training & Experience:
5 years of litigation experience in a law firm, or legal department required, preferably working in a personal injury and civil litigation in State and Federal Courts law environment.
Expertise in Microsoft Office Suite
Experience with Lexis-Nexis Time Matters Case Management, PCLaw Billing and LawToolbox Calendar Software is a plus.
Qualified candidates should submit cover letter, resume detailing applicable skills, abilities, and experience that address the position's requirements, and salary requirements to Recruiting Manager at email@example.com.
Agency inquiries by invitation only. Position available immediately.
Ivie, McNeill & Wyatt is an Equal Opportunity Employer. All persons will receive consideration for employment. We strive to create an inclusive environment, empower employees and embrace diversity. We encourage everyone to respond. We sincerely appreciate the time and effort you spent in contacting us and thank you for your interest in our firm.
About Ivie, McNeill & Wyatt, APLC:
Our firm was established in 1943 as the Law Offices of Earl C. Broady. Founded by former Superior Court Judge Earl C. Broady, Sr., he laid the groundwork for the firm’s first decades of success.
The Law Offices of Earl C. Broady underwent its first significant change in 1965. After joining the firm in 1953, Charles R. Scarlett became a named partner with Robert L. Roberson, Jr., transforming the firm into Scarlett & Roberson. They served as partners for nearly two decades.
In 1979, Robert Roberson was appointed to the Los Angeles Superior Court, and just a year later Charles Scarlett followed, leaving Scarlett & Roberson in a time of transition. It was at this point a new firm was born: Ivie and McNeill, Inc. Rickey Ivie and Robert McNeill led the firm into a new era, earning major courtroom victories and securing the firm’s place as one of Southern California’s best.
Our firm officially became Ivie, McNeill & Wyatt in September 1991 when Keith Wyatt was named a Director, strengthening the firm’s public entity and corporate defense practice. Two former attorneys, Nancy Newman and Rupert Byrdsong, were appointed to the Los Angeles Superior Court. They continue to adjudicate cases today.
Today, Ivie, McNeill & Wyatt comprises five Directors, four Of Counsel, nine Associates and 22 support staff. Together, we carry on the legacy of ethical, competent service that our founders began 75 years ago. This reputation precedes us before we ever enter a courtroom. Five former Ivie, McNeill & Wyatt attorneys have become Los Angeles Superior Court judges, and our firm is
well-known by the arbitrators, mediators and alternative dispute resolution organizations throughout Southern California.
Company website: http://www.imwlaw.com
Company address: 444 South Flower Street, Suite 1800, Los Angeles, CA 90071
Posted date: January 4, 2019
Posted January 7, 2020
Legal Secretary - Los Angeles Unified School District
Job Posting Title: Legal Secretary (Clerical)
Reference code: JP19-299-XA3
Minimum Salary: $ 23.95 Hourly
Maximum Salary: $ 29.84 Hourly
Application Open Date: 12/11/2019
Application Close: 01/08/2020
The Office of the General Counsel (OGC) of the Los Angeles Unified School District seeks to be nothing less than the best public law office in Los Angeles County. The OGC is an ethical, high performance legal department with high professional standards and integrity that provides first class legal service to the teachers, supervisors and administrators who support the District's 600,000 plus students that we educate.
The OGC uses their skills to advise and counsel schools and administrative offices, and recognize that their ultimate clients are the students of the District and their families, and work to support the Visit us at District's vision that all of our students will graduate, be college prepared and career ready.
About the Role
A Legal Secretary performs specialized and extremely confidential secretarial and related duties for staff attorneys and other staff members.
A Legal Secretary:
• Assists in the preparation of correspondence, legal opinions, and other legal documents.
• Assists in composing and typing memoranda for signature by an attorney.
• Files, indexes, cross-indexes, and locates correspondence, legal opinions, court decisions, and other legal documents as requested.
• Receives and screens telephone calls for staff attorneys, paralegals, and other staff members.
• Arranges appointments and conferences for attorneys, paralegals, and other staff members.
• Assists in maintaining dockets and calendars showing the status of pending litigation, requests for legal opinions, and other matters, and through e-mail, reminding the staff attorneys, paralegals, and other staff members of deadlines for preparing litigation documents, opinions, and other such documents.
• Prepares requests for warrants for filing fees.
• Photocopies and makes arrangements for filing litigation documents in appropriate courts and for obtaining court transcripts.
The ideal candidate for the Legal Secretary position has several years of experience in providing administrative support for litigators. This candidate has worked on dozens of demurrers and motions for summary judgment and is skilled in managing and maintaining litigation files. S/he is experienced in preparing motions and exhibits, preparing table of contents and authorities, and filing/e-filing with the court. This candidate knows how to prepare, process, and serve discovery requests and discovery responses and is familiar with the task of contract drafting. S/he is very capable in the use of Microsoft Office Suite, particularly with Word, Excel, Outlook, as well as other productivity tools, such as Adobe Acrobat.
Ideally, this candidate is a team player and has a strong work ethic. S/he willingly steps up to assist others to ensure that big projects are completed on time. S/he is very organized; detail oriented; and has good follow through in completing tasks. Lastly, as a representing member of the district's Office of the General Counsel, this candidate presents and interacts professionally with colleagues, clients, court staff, and opposing counsel.
Insurance: Paid premiums for your choice of several medical, dental, vision, and life insurance plans. Retirement: Membership in the California Public Employee Retirement System (CalPERS). Vacation: Two weeks of paid vacation to start. Three weeks after five years of year-round paid service. Paid Holidays: 12 days.
Education: Graduation from high school or evidence of equivalent educational proficiency. Completion of an associate’s degree in Legal Secretarial Science, certification in Legal Secretarial Science, or certification as a paralegal from a program approved by the American Bar Association.
Experience: Two years of experience that includes assisting attorneys in preparing and compiling legal and litigation forms, pleadings, discovery, and other documents, using legal template software, and screening and routing calls.
Special Note: Must be able to work flexible hours including evenings and weekends.
For full description, go to:
Posted December 23, 2019
Administrative Assistant/Paralegal - Location: Downtown Los Angeles
Our boutique business, employment and real estate litigation law firm is seeking a full-time legal assistant/paralegal with at least three years of experience handling litigation matters to join our team. A paralegal certificate is preferred but not required.
The ideal candidate would have the following skills and experience:
At least three years of experience as a legal assistant/paralegal handling litigation matters. Prior experience must include preparing, formatting, and serving pleadings, motions, notices, discovery, and meet and confer correspondence and filing documents in state court. Qualified candidates will also be able to schedule hearings, depositions and other proceedings; scan documents into the firm's filing software; manage the firm calendar; and handle similar administrative work.
Well-versed in Word, Excel, Adobe PDF, and Outlook
Ability to multi-task
Strong attention to detail
Strong organizational abilities
Strong writing abilities
Strong communication skills
Great attitude and professional demeanor
This is a full-time hourly position with competitive benefits, including medical insurance and paid vacation, sick leave, and holidays. Overtime is not expected, but may occasionally be required to handle business demands.
We have a collegial team atmosphere and pay is commensurate with experience.
Please apply here: