EMPLOYMENT OPPORTUNITIES

 

If you are a member of BHCCLSA and seeking a legal staff position, contact Mimi Wong Titus, CCLS at Employment@BHCCLSA.org

When applying to a posted position, please mention that you were referred by

Beverly Hills Century City Legal Secretaries Association.

If you are a law firm or business seeking legal staff (i.e., Legal Secretary, Paralegal, etc.), contact Mimi Wong Titus, CCLS

 at the above e-mail address.  Please provide a description of the position, as well as salary range, if possible.  

Mimi Wong Titus, CCLS, BHCCLSA Employment Chair

Additional listings throughout California are available by visiting LPI's website HERE

Posted October 7, 2021

Litigation Secretary - Minimum 5 years' experience

Location: Downtown Los Angeles

Tucker Ellis LLP Los Angeles seeks a team player who is flexible and organized to support multiple attorneys.  The position requires a minimum of 5 years litigation secretarial experience in a law firm environment.

Required Skills:

Knowledge of California and Federal court rules and procedures, legal forms, ECF filings, File & ServeXpress and experience with court filing procedures.  Candidates must be proficient in Word, including but not limited to, completing tables, bookmarking, and styling documents.  Strong proofreading skills, attention to detail and solid grammar/spelling skills.  This position requires the ability to work in a fast‑paced, voluminous environment and the ability to maintain effective working relationships with attorneys and co-workers.

 

Responsibilities:

  • Prepare court filings for state, federal, and appellate courts (electronic filings and traditional filings), including creating table of authorities and table of contents; and deliver the wide range of standard litigation secretarial services.

  • Proofread and edit legal documents.

  • Prepare and execute legal filings; and maintain knowledge of outside governmental agencies, courts, etc. and other relevant resources.

  • Schedule depositions, court appearances, and other meetings; and deal professionally with courts, opposing counsel, and legal agencies and authorities as appropriate.

  • Open new files, request conflict of interest checks with file room records, and maintain all client and general files.

  • Schedule appointments for attorney(s) and arrange for travel.

  • Review, edit and process bills; preparation of expense reports.

  • Establish and maintain Attorney calendars.

  • Work closely with administrative support staff (mailroom, copy room, receptionist, etc.).

  • Assist with overflow and special projects and contribute to firm-wide team objectives.

 

Interested candidates, please e-mail your resume and cover letter to carol.johnston@tuckerellis.com

Posted October 5, 2021

Legal Administrative Assistant

Location: Los Angeles

Thompson Coburn is seeking a self-motivated team member who is ready for career advancement supporting the Office Managing Partner!  Thompson Coburn LLP currently has a non-exempt position available in our Los Angeles office for a full-time Legal Administrative Assistant with a minimum of two (2) years of legal experience.  Three to five (3-5) years of experience is preferred.  Qualified applicants will possess a minimum of a high school degree or equivalent.  An Associate degree or higher is preferred.  The person selected for this position must be able to work in a fast-paced environment.

 

Link to apply:  https://thompsoncoburnselfapply.viglobalcloud.com/viRecruitSelfApply/ReDefault.aspx?FilterREID=3&FilterJobCategoryID=1&FilterJobID=112

Posted October 5, 2021

AMT Paralegal

Location: Century City

A Global Law Firm’s Advanced Media & Technology practice is seeking a paralegal to support a wide variety of projects for the department’s advertising, media, and technology clients.  This junior level position will support the legal team of partners, associates and paralegals on a wide range of projects in the marketing, advertising, and technology space, including promotions law and compliance matters.  The ideal candidate should have at least 3 years of relevant experience.  Successful candidates will have excellent analytical, drafting, writing and communication skills, accurate and strong attention to detail, high level of organization, strong verbal and interpersonal skills, and ability to manage multiple projects:

  • Communication and coordination of client inquiries;

  • Administration and review of client contracts;

  • Review of advertising creative copy and materials;

  • Preparation and review of promotion rules and terms;

  • Assisting with digital media-related client projects;

  • Registration of cause-related marketing nonprofit state filings;

  • Research of social media legal requirements and guidelines;

  • Creating and maintaining organized files;

  • Drafting, proofreading and editing client correspondences;

  • Other support roles as dictated by attorneys and senior paralegals.

 

Requirements:

  • Highly organized, have the ability to build positive rapport and relationships with clients; possess excellent proofing and communication (oral and written) skills; the ability to multitask in a fast-paced environment; a very strong attention to detail; and a professional demeanor.

  • Strong interpersonal skills with the ability to work closely and build relationships with lawyers, clients and staff to achieve results. Requires a high level of collaboration with attorneys and staff and the ability to exercise independent judgment.

  • Strong computer skills including proficiency in Word, Excel, Outlook, web research, and a working knowledge of filing databases and web technology would be beneficial.

  • At least 3 years of experience working in a law practice dealing with advertising, promotions, and/or advertising.

  • Bachelor’s degree is required. English, History or other Liberal Arts degree preferred.

This position can be 100% remote, so open to any place that the candidate lives.

 

Please contact Chris Donaldson at Career Images c_images@msn.com or (310) 553-5208.

www.careerimages.net

Posted October 3, 2021

Corporate Paralegal

Location: Los Angeles

The Los Angeles Corporate Department of a global law firm is seeking a Corporate Paralegal with at least 5 years of current or recent large law firm experience to join its Los Angeles office.  Candidates must be experienced in the following areas:

 

  • Mergers and acquisitions, including: organizing data rooms and coordinating due diligence; preparing and maintaining closing checklists; drafting board and stockholder consents; and coordinating signings and closings

  • Equity financings, including: LLC financings; venture capital financings; and experience preparing and coordinating securities filings, including Form ID, Form D and state blue sky filings

  • General corporate, including: entity formation; drafting board and stockholder consents and meeting minutes; preparing stock certificates; drafting documents for amendments, withdrawals, mergers and dissolutions of corporations, partnerships and LLCs; DocuSign; and Carta and other cap table management tools

 

Experience in secured financing transactions and UCC filings is helpful but not a requirement. 

 

Salary $110k - $150k (to get the upper salary would have to have 10-15 years min and everything on the job description)

Please contact Chris Donaldson at Career Images c_images@msn.com or (310) 553-5208.

www.careerimages.net

Posted October 3, 2021

Senior Litigation Legal Assistant

Location: Century City

A National Law firm is looking for a Senior Litigation Legal Assistant for their Century City office.  Currently this position will be alternating between remote for 1 week and in the office for 1 week.

 

Candidate must have strong knowledge of e-filing procedures, complex litigation and trial experience is a must.

 

Proficient in Word, Excel, Outlook, electronic and written calendaring skills, excellent organizational skills, and the ability to multi-task and prioritize are a must.

 

Qualified candidates will have excellent software and administrative skills including high level proficiency in MS Word, the ability to generate TOCs/TOAs and excellent understanding of formatting and the styles function is highly desirable.

 

This position requires the following:

  • Prior experience with a medium size law firm.

  • Experience with electronic and hard copy filings.

  • Minimum of 5-10+ years experience as a Litigation Legal Secretary

Salary range is $85 - $95k; for the right person perhaps $100k.

Please contact Chris Donaldson at Career Images c_images@msn.com or (310) 553-5208.     www.careerimages.net

Temporary Corporate Legal Assistant

Location: Newport Beach

A Regional Law Firm is looking for someone to work in their Newport Office 5 days per week through December 31, 2021.

 

The candidate will be assigned to two corporate/transactional/M&A attorneys; one partner and one associate.

 

The candidate will mostly be responsible for redlining very lengthy voluminous documents with several versions.  They use iManage (Filesite).  Temp would need to enter all the partner’s time in InTapp (will be trained).

Salary is around $23-$25 an hour.

Please contact Chris Donaldson at Career Images c_images@msn.com or (310) 553-5208.     www.careerimages.net

Posted October 3, 2021

Trust and Estate Legal Assistant

Location: Century City

A global law firm in Century City is seeking a Trust & Estate Assistant who will be responsible for providing administrative support and secretarial assistance to assigned attorneys/legal personnel pertaining to all aspects of trusts and estates.  This position typically supports three or more attorneys or other legal personnel as a primary assignment and also provides back-up secretarial assistance to other attorneys/legal personnel as requested. 

Essential duties and responsibilities:

  • Generate, prepare, and organize documentation and forms requisite to the trusts and estates practice area, such as wills, codicils, agreements, amendments, trusts, powers, designations, distribution provisions, etc.

  • Create, edit, and compile large, complex, heavily formatted documents as well as prepare routine correspondence, memoranda, and other legal documents from draft or dictated.

  • Proofread all documents for accuracy and completeness.

  • Manage and maintain calendar and assist in meeting deadlines.

  • Heavy client contact and must schedule appointments and meetings, arrange for conference rooms, and communicate information to all respective parties.

  • Answer the telephone, and screen and process incoming telephone calls.

  • Set up conference calls. 

  • Input attorney/legal personnel’s time utilizing the Firm’s time entry software on a daily basis.

  • Receive, sort, and distribute incoming mail.

  • Process outgoing mail to assure timely delivery.

  • Send filing electronically on an ongoing basis.

  • Open new client matters and request conflict of interest checks. 

  • Make travel arrangements, prepare itineraries, and compile documents for travel-related meetings.

  • Prepare expense reports for each attorney/legal personnel.  Submit to accounting for processing.

  • Prepare and keep current desk instructions with respect to each assigned attorney/legal personnel.

  • If applicable, prepare and process client billing utilizing Firm billing software.

  • Review/edit/prepare and proofread prebills and invoices; assure client billing is sent out accurately and timely.

Salary range is $85k - $95k.

Please contact Chris Donaldson at Career Images c_images@msn.com or (310) 553-5208.     www.careerimages.net

Posted September 10, 2021

Legal Assistant

Location: Sherman Oaks

Stevenson Law Office, PC is looking for a Legal Assistant with some experience.  The experience does not have to be extensive, but has to be comfortable with technology.  Position is available starting October 5, 2021.

Compensation depends on experience.  Send resume to Nelva Rodriguez at nelva@stevensonlawoffice.com

Posted September 10, 2021

Receptionist

Location: Sherman Oaks

Stevenson Law Office, PC is looking for a Receptionist.  This full-time position is a great opportunity for anyone that wants to learn to be a Legal Assistant.  Position is available starting September 28, 2021

 

Compensation depends on experience.  Send resume to Nelva Rodriguez at nelva@stevensonlawoffice.com

Posted September 10, 2021

File Clerk (Temporary Position)

Location: Sherman Oaks

Stevenson Law Office, PC is looking for a File Clerk (temporary position) for 4-6 months, 40 hours a week, to complete a project.  It involves sorting through files/boxes and scanning and naming the scans.  Immediate opening.

Compensation depends on experience.  Send resume to Nelva Rodriguez at nelva@stevensonlawoffice.com

Posted August 31, 2021

Litigation Assistant

Location: Downtown Los Angeles

HUESTON HENNIGAN LLP

 

Position Title:  Litigation Assistant
Shift:  9:00 p.m. – 5:30 p.m. Monday – Friday
Hours Per Day:  7.5 hours per day
Reports To:  Office Manager


Summary and Objectives


Litigation assistants are an integral part of our litigation teams.  They are responsible for providing support to attorneys, paralegals and trial fellows.

 

Duties include assisting attorneys with all aspects of litigation, including preparation of pleadings, discovery, court filings (state and federal) and file maintenance.


Must be proficient to advanced user of Microsoft Word, Excel, PowerPoint and Outlook. Knowledge of iManage (or other similar document  management system) is a plus.


Job Functions

 

  • Responsible for drafting/editing/proofreading of forms, documents and correspondence.

  • Mark tables of authorities and tables of content; e-file on the various ECF and other filing platforms.

  • Contact court clerks re local rules and prepare courtesy copies when needed.

  • Prepare hearing and exhibit binders for attorneys.

  • Coordinate travel arrangements and process expense reimbursement requests.

  • Perform time and data entry as well as general file management according to the standards required by the firm.

  • Manage multiple calendars, including heavy scheduling of meetings, hearings and conference calls.

  • Organize meetings, events and trial logistics; order court reporters and audio-visual equipment.

  • Ensure documents are sent to docketing in a timely manner.

  • Conduct all aspects of the job with an appropriate level of confidentiality and sensitivity to client and firm data.

  • Review prebills, monitor due dates for client invoices.

  • Other tasks as needed as assigned by office manager, paralegals, or attorneys.


Requirements

 

  • 5+ years of experience as a legal secretary or as an administrative assistant in a law firm or legal department.

  • High school diploma or GED certificate; Associates or Bachelor’s degree preferred.

  • Experience e-filing on various platforms and knowledge of Federal and State rules.

  • Ability to travel to, and provide support at, off-site trials and arbitrations.

  • Additional hours (including overtime) will be required on occasion.

  • The successful candidate must have excellent communication and interpersonal skills.

  • Ability to work in a team environment and maintain a positive attitude and calm demeaner is crucial.

  • Strong computer skills and attention to detail is necessary.

  • Excellent time management skills. Must effectively prioritize work/projects and execute tasks in a high-pressure environment.  Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requests.

  • Motivated, self-directed individual with ability to anticipate and resolve issues and work with little to no supervision.


Physical Requirements

 

  • Regularly sit for regular lengths of time;

  • Occasionally lift and/or move up to 30 pounds; and

  • For extended periods of time, read a computer screen and enter data and information with a keyboard.

 

The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and requirements may vary from time to time.


Role is sensitive.  Passing appropriate background checks with insurance carriers is required.

For more information, please contact careers@hueston.com

Posted August 25, 2021

Litigation Legal Secretary

Location: Encino

Boutique law firm in Encino has an immediate need for a litigation legal secretary with 5-7 plus years of experience.  The ideal candidate must be comfortable in fast paced environment, must be detail oriented and be able to work with little supervision.  Law firm offers an excellent compensation package and a business casual work environment.  

 

Position Information:  Duties include assisting attorneys with all aspects of litigation, including preparation of pleadings, discovery, court filings (state and federal) and file maintenance.  Must be proficient in the use of Microsoft Word, Excel, Acrobat/Adobe, PowerPoint, Outlook and the use of a PC.  Knowledge of iManage (or other similar document management system) is a plus.
 
Essential Job Functions

 

  • Responsible for drafting/editing/proofreading of court forms, pleadings, discovery/discovery shells, documents and correspondence.

  • Preparing, marking, and generating table of authorities and table of contents;

  • E-file on various ECF and other filing platforms (State and Federal cases) and preparing courtesy copies when needed. Contacting court clerks.

  • Prepare hearing and exhibit binders for attorneys.

  • Coordinate travel arrangements and prepare expense vouchers.

  • Perform time and data entry as well as general file management according to the standards required by the firm.

  • Manage multiple calendars, including heavy scheduling of meetings, hearings and conference calls.

  • Organize meetings, events and trial logistics; order court reporters and audio-visual equipment.

  • Conduct all aspects of the job with an appropriate level of confidentiality and sensitivity to client and firm data.

 

Send resumes to:  MAposhian@brgslaw.com

Posted August 24, 2021

Legal Assistant / Paralegal

Location: Pasadena

Lagerlof LLP has a position available for a legal assistant or legal assistant/paralegal, who has at least some experience in trust and estate work.  This person would primarily assist a senior partner and a paralegal.

 

A brief summary of the work includes:  Preparing trusts, trust amendments, Wills, various types of affidavits and declarations, documents required to transfer assets, and forms required by County Assessors’ offices.  We also do trust administration work and some probate work.  There would also be some corporate work involved, as we sometimes set up LLCs, prepare operating agreements, and complete online compliance forms for LLCs and corporations.  Preparation of general correspondence and miscellaneous documents transcribed from dictation would also be required.

 

Salary and benefits would be competitive.

 

Please email resume to dbarnett@lagerlof.com

Posted August 4, 2021

Legal Secretary

Location: Irvine

Jackson Tidus is currently seeking a full-time legal secretary for a busy desk supporting partner level litigation attorneys in its Irvine, CA office.

 

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Salary/Benefits:
Hourly compensation commensurate with experience
Comprehensive healthcare benefits
Company Paid Life, AD&D and Long-Term Disability Insurance
401(k) Plan

 

Interested candidate should submit a resume ASAP to Andrea Billeb, HR Manager (abilleb@jacksontidus.law) and indicate you were referred by Debby Tankersley, CCLS.

 

Jackson Tidus is an Equal Opportunity/Affirmative Action employer committed to diversity in our workforce.  We are dedicated to attracting and retaining the best qualified people available, without regard to gender, gender identity, gender expression, sex, race, color, ancestry, national origin, religion, age, marital status, physical or mental disability, medical condition, military/veterans status, pregnancy, childbirth or related condition, sexual orientation, citizenship, genetic characteristic or information or any other category protected by federal law, state law or local law or ordinance.

Posted July 23, 2021

Temporary Civil Litigation Paralegal

Location: Burbank

The City of Burbank is looking for a temporary Civil Litigation Paralegal to cover a temporary leave of absence through November 2021.  Potential candidates may email a resume to hturrubiartes@burbankca.gov

Posted July 21, 2021

Legal Administrative Assistant / Legal Secretary - Litigation

Location: Beverly Hills

CAF Law Group is a small law firm focused on labor and employment and litigation matters.  We are former big firm attorneys and have maintained a loyal client base at Big Law, and here after moving to a smaller firm environment.  We seek a legal secretary/administrative assistant to assist with all facets of our practice.  Our office is busy, but our work environment is friendly and supportive, and work hours are flexible.  The candidate best suited for our needs will have strong client interaction and organizational skills and teamwork is a must.  Experience in state and federal court litigation and filings (including eFilings), is a plus.  We use Clio practice management software for time and billing, so experience in that platform would also be helpful but is not required.  We offer competitive compensation depending on experience, and a professional, busy but respectful workplace.

Requirements

We prefer candidates with 2-5 years of experience working with litigation attorneys, and with employment advice and counseling.

Qualifications and Job Duties we prefer include:

  • Provide support to litigation attorneys

  • Bachelor's degree preferred

  • 2-5 years of administrative experience (preferably in a legal capacity)

  • Microsoft Word, Excel (advanced skills), PowerPoint, Nuance, Clio and Outlook

  • Ability to compose basic letters and create firm templates

  • Desire to learn new skills and programs if experience in any areas are lacking

  • Ability to calendar important deadlines and make sure attorneys are reminded of them

  • Ability to manage legal pleadings, such as indexing, and generating Table of Contents and Table of Authorities

  • Self-starter with good organizational skillset

  • Good communicator, verbally and in writing

  • Copious attention to detail

  • Respect for client and staff confidentiality

 

We are an Equal Opportunity Employer with Diversity, Equity and Inclusion at the heart of our workplace.  We practice and believe in non-discrimination in our recruiting, hiring and promotion practices.  At CAF Law, we offer compensation and benefits that are competitive in the marketplace, and we will consider candidates who share our philosophies and client-service goals.

Interested candidates should submit resumes to Carla@caf-lawgroup.com

Posted July 19, 2021

Legal Administrative Assistant / Legal Secretary - Litigation

Location: Los Angeles

Lathrop GPM is a full-service, Am Law 200 law firm with offices in Boston, Boulder, Chicago, Dallas, Denver, Jefferson City, Kansas City, Los Angeles, Minneapolis, Overland Park, St. Cloud, St. Louis, and Washington, D.C. Our clients are at the heart of everything we do.  We offer a Lathrop GPM is seeking a legal secretary/legal administrative assistant for a very busy litigation practice in our Los Angeles office.  The successful candidate will demonstrate excellent organizational and computer skills, the ability to multi-task in a fast-paced environment, and a strong customer service and teamwork approach.  A very high level of attention to detail, proven experience with electronic filing (Federal & State filings) and file management systems is required.  Our environment uses the Microsoft Office Suite, as well as a variety of other software competitive compensation and benefits package, and a professional, challenging, yet comfortable working environment.

 

Requirements

 

Preferred candidates must have at least 3-5 years of previous experience with supporting Litigation attorneys, employment law preferred. Experience with Federal and State eFiling is required.

 

  • Provide support to Litigation attorneys and staff

  • Bachelor's degree preferred.

  • 3-5 years of administrative experience (preferably in a legal capacity)

  • Microsoft Word, Excel (advanced skills), PowerPoint, and Outlook

  • Ability and desire to learn new systems

  • Must possess Case Management experience

  • Ability to generate Table of Contents and Table of Authorities

  • Ability to draft correspondence and create templates

  • Excellent organization skills

  • Excellent interpersonal, verbal and written communication skills

  • Ability to work independently and in a team environment

  • Strong problem solving and decision-making skills

  • Strong attention to detail

  • Exercise sound judgment

  • Ability to work well under pressure

  • Ability to maintain absolute confidentiality

 

We celebrate and support diversity and the benefits it brings to our workplaces, clients and communities.  We are proud to be an equal opportunity employer.


It is the employment policy and practice of Lathrop GPM to recruit and hire employees without discrimination because of race, color, sex, gender, religion, age, national origin, military status, genetic information, disability, sexual orientation, gender identity or any other status protected by applicable law.


Lathrop GPM LLP offers a competitive compensation and benefits package, and a professional, challenging, yet comfortable working environment.  Lathrop GPM does not accept unsolicited resumes from recruiting agencies.  Any resume submitted to any employee of Lathrop GPM without prior approval from a Lathrop GPM HR Manager will be considered unsolicited and the property of Lathrop GPM.


EOE/M/F/D/V NO PHONE CALLS


Please apply here: https://recruiting.paylocity.com/recruiting/jobs/All/7b30f3ec-7e51-4649-b03d-d121a7da7497/Lathrop-GPM

Posted July 14, 2021

Plaintiff Personal Injury Assistant / Paralegal

Location: West Los Angeles

Looking for Plaintiff Personal Injury Assistant/Paralegal with at least two years plaintiff PI experience for sole practitioner boutique firm in West Los Angeles.  Excellent computer skills essential.  Private window office in a contemporary setting working for a Super Lawyer.  Will also consider independent contractor.  Salary dependent on experience.  Please reply to Rhonda Papell at rhonda@rmplaw.com

Posted July 8, 2021

Legal Secretary

Location: Los Angeles

Browne George Ross O’Brien Annaguey & Ellis LLP’s Los Angeles office is currently seeking a Legal Secretary to join a fast-paced team.

 

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.

 

The Firm

 

Browne George Ross O’Brien Annaguey & Ellis LLP is a full-service and leading litigation law firm, who faithfully serves our clients with more than 50 attorneys, with its Los Angeles, San Francisco, and New York offices. 

 

The Position

 

Qualifications

  • Must have 5+ years Litigation experience – coverage experience a plus

  • Must have recent experience with both State and Federal Courts litigation procedures and processes

  • Ability to work in a fast-paced and team-based setting with other Legal Secretaries supporting a group of attorneys

  • Open to taking on new responsibilities and challenging tasks

  • Excellent organizational skills with the ability to integrate into a fast-paced environment

  • Proficiency in Microsoft Office 2016 (Word, Outlook, Excel)

  • Strong written and verbal communication skills

 

Responsibilities

  • Finalize documents for court filings, and prepare correspondence as necessary

  • E-file court documents, understand under seal filing procedures

  • Open new matters for new clients

  • Understand court rules and identify events to be calendared

  • Save and retrieve documents to/from Document management system

  • Enter attorney time and prepare and send out cover letters

  • Schedule conferences and depositions, maintain attorney calendars

 

Interested?

 

Browne George Ross O’Brien Annaguey & Ellis LLP is a firm where individual outlooks and talents are respected and valued.  Our firm's policy is to ensure an equal employment opportunity.  Contact our Human Resources department at HR@bgrfirm.com  

Posted July 6, 2021

Manager, Client Engagement

Location: San Bernardino

The client engagement manager reports to the president, Joseph Henehan, and serves in a pivotal role in The Henehan Company, a market-leading insurance brokerage and financial services firm in Southern California and New York City.


The Henehan Company specializes in innovative, alternative strategies for high-net-worth business owners and companies in need of financial and estate planning, executive and group benefit plans, and customized life insurance solutions.

 

The manager interacts with clients, carriers, and company employees.


Position Responsibilities

  • Serve as an ambassador for the president to all stakeholders: clients, prospects, industry contacts

  • Field inquiries from clients, prospects, and industry contacts; oversee follow-up

  • Manage daily operations and scheduling support for Mr. Henehan with meticulous detail

  • Precision coordination in the processing of insurance applications, client proposals, and contracts

  • Master usage of the proprietary ‘Commence’ CRM database for client communications

  • Assist the president in coordinating marketing activity; interface with staff and consultant

 

Qualifications

  • Five-plus years’ experience in a client-facing position; insurance specialist or legal secretary preferred

  • Professional training required; undergraduate college degree a plus (not mandatory)

  • High degree of reasoning ability; comfortable with problem-solving, language, and math

  • Strong work ethic, common sense, sharp and alert

  • Highly professional demeanor in the office, with external groups, or on the phone

  • Work well independently and with team members

  • Polished presentation skills, delivered with confidence

  • Ability to write for clarity and understanding; keyboard inputting 75+ wpm

  • Mastery of Office 365 (Word, Excel, Powerpoint)

  • Certifications & licenses preferred

  • Spanish fluency a plus (not mandatory)

 

Compensation Benefits Package

  • Commensurate with ability and experience, $67,500 annual salary with opportunity for performance bonus

  • Will consider partial remote work schedule with three days a week in the office

  • Full medical, dental, and vision insurance

  • 401(k) retirement plan with a percentage of employer match

  • Health Savings Account; life insurance; long-term disability

  • Up to 13 personal time days; 7-9 national holidays

 

Send your resume to carolyn@contentrunway.com or contact Ms. Smith, senior consultant at 707.563.5306.

Posted July 6, 2021

PI Case Manager

Location: Encino

Champion Law Firm, a well-established personal injury law firm seeks experienced Case Manager.


Applicants MUST HAVE MINIMUM 2 YEARS PI experience:

  • Able to communicate effectively with clients, doctors, vendors, and opposing counsel.

  • Able to work well with attorneys and other support staff.

  • Bi-Lingual (Spanish/English) - a plus!

 

This is a full-time position for immediate hire.  Family-like atmosphere - great boss!  A firm with longevity!


Candidates, please forward resume and salary expectations to Minerva@champlawfirm.com

Posted July 6, 2021

Legal Secretary

Location: Los Angeles

Wilson Elser's Los Angeles office is currently seeking a Legal Secretary to join a fast-paced team.


This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.


The Firm


Wilson Elser is a full-service and leading defense litigation law firm who faithfully serves our clients with more than 800 attorneys, across 40 offices in the United States and one in London.  Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 53rd in The National Law Journal's survey of the nation's largest law firms.


The Position


Qualifications

  • Must have 3+ years Litigation experience – coverage experience a plus

  • Must have recent experience with both State and Federal Courts litigation procedures and processes

  • Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys

  • Open to taking on new responsibilities and challenging tasks

  • Excellent organizational skills with the ability to integrate into a fast-paced environment

  • Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel)

  • Strong written and verbal communication skills

 

Responsibilities

  • Finalize documents for court filings, and prepare correspondence as necessary

  • E-file court documents

  • Open new matters and/or prefixes for new clients

  • Save and retrieve documents to/from Document management system, index copies for file room

  • Prepare and send out cover letters for attorney bills

  • Schedule conferences and depositions, maintain attorney calendars

  • Manage bills for third party vendors, prepare check requests, and follow up with accounting

 

Why Should You Apply?

  • Excellent Benefits

  • Generous PTO plan

  • Excellent growth and advancement opportunities

  • Corporate Discount Plans

 

Interested?


Wilson Elser is a firm who focuses our commitment to both our clients and you!  Please consider joining our team by applying online.

 

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued.  Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.

Posted July 6, 2021

Paralegal Clerk

Location: Los Angeles

Wilson Elser's Los Angeles office currently seeks a Paralegal Clerk.  This is an excellent opportunity for someone who is ambitious, focused and organized to gain experience supporting a fast-paced team in a national law firm.  The paralegal clerk for this team has significant client contact, often prepare first drafts of discovery requests and responses and reports, and are involved in strategy sessions.

 

The Firm


Wilson Elser is a full-service and leading insurance coverage and defense litigation law firm that faithfully serves our clients with nearly 900 attorneys across 40 offices in the United States and one in London.  Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and is included in the top 50 of The National Law Journal's survey of the nation's largest law firms.


The Position


Qualifications

  • Bachelor's degree preferred

  • Prior professional or office experience; experience with a law firm is a plus

  • Paralegal Certificate is a plus

  • Strong verbal (including telephone) and written communication skills – both within and outside the firm

  • Strong organizational skills as well as the ability to multi-task

  • Must be detail-oriented and capable of managing multiple projects

  • Must demonstrate the ability to adhere to deadlines

  • Must communicate and cooperate with all members of a case team

  • Proficiency in MS Word

  • Proficiency is MS Excel a plus

 

Responsibilities

  • Support in all areas for practice team

  • Maintain various types of spreadsheets

  • Prepare reports, opinions, other correspondence

  • Manage case lists, calendar, deadlines

  • Keep track of all deadlines and send reminders to attorneys in advance

  • Obtain court dockets, building records, and other on-line documentation

  • Compile documents in Nuance, perform redactions, create chronologies

 

Why Should You Apply?

  • Excellent Benefits

  • Generous PTO plan

  • Excellent growth and advancement opportunities

  • Corporate Discount Plans

 

Interested?

 

Wilson Elser is a firm who focuses our commitment to both our clients and you!  Please consider joining our team by applying online.

 

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued.  Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.

Posted July 2, 2021

Litigation Legal Secretary

Location: Los Angeles

Fagen Friedman & Fulfrost LLP, California’s leading education law firm, seeks an experienced litigation legal secretary to join a collegial team of results-oriented practitioners in our Los Angeles Office.

 

OVERVIEW:
The Litigation Legal Secretary will provide legal and administrative support to multiple attorneys.  This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism.  The successful candidate must deliver excellent work and superior service to the Firm and the Firm’s clients.  The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change.

REQUIRED duties and experience include:

  • Document production and file management

  • Extensive experience with e-filing in administrative, state and federal courts

  • Draft, proofread and edit correspondence

  • Client interaction/communication with clients, courts, and attorneys

  • Knowledge of court rules and civil procedures in State and Federal jurisdictions

  • Legal calendaring via Compulaw and other electronic court rule programs

  • Management of multiple calendars, appointments and travel arrangements

  • Preparation of travel/expense reimbursements


QUALIFICATIONS:

  • High school diploma or GED; Associates/ Bachelor's degree preferred

  • In-depth knowledge of Microsoft Office Suite, Omega timekeeping and DMS (iManage) or similar software

  • 3+ years of experience as a litigation secretary working with multiple attorneys;  transactional law and administrative hearing knowledge is a plus

Apply for this position: https://www.f3law.com/careers

Posted July 1, 2021

Experienced Contract Legal Assistant

Location: Los Angeles area

Experienced Family Law attorney seeks experienced contract legal assistant for assistance establishing solo practice in the Los Angeles area and ongoing support as needed.  Prior experience setting up a new practice a plus.  Office will be virtual with intent to transition into office space in the future.  

 

Initial contract work may include creating templates, various formatting and settings for word processing, and assistance with document management programs.  Additional work as needed once practice is up and running may include proofreading correspondence and filings, managing client billing, scheduling meetings and depositions, managing and organizing electronic documents, and providing general administrative assistance.   

 

Qualifications:

  • 5 or more years’ experience as a legal assistant (preferably assisting with family law, but not a prerequisite); prior experience setting up a legal practice preferred

  • Ability and willingness to work virtually/remotely while being responsive to attorney requests during regular business hours

  • Detail-oriented and highly organized

  • Strong knowledge of Microsoft Office, including Word, Excel, Outlook, and Adobe or similar.

  • Excellent verbal and written communication skills

 

Qualified candidates should email chris@cgglawoffice.com

Posted June 29, 2021

Legal Recruitment and Professional Development Assistant

Location: California

A global law firm has a new opening in any of their CA office for a Legal Recruitment and Professional Development Assistant.  Starting salary is $54,300.  They have no real requirements for experience level, they historically have hired relatively recent grads with some type of work experience.  They are looking for a candidate with some solid admin skills and some work experience while in school.  No legal or recruiting required.  This is an awesome department to be a part of and great opportunity.
            

Please reply to Chris Donaldson and MENTION YOU WERE REFERREED BY ANNETTE WALKER.

 

Chris Donaldson, Career Images

1800 Century Park East, Suite 600, Los Angeles, CA  90067

(310) 553-5208

c_images@msn.com  |  www.careerimages.net

 

Posted June 29, 2021

Real Estate Department Legal Assistant

Location: Los Angeles Area

A mid-size law firm is seeking a Real Estate Department Legal Assistant to join its dynamic and growing Real Estate Group.  This position provides administrative support to attorneys and paralegals on the real estate team.


Essential Duties and Responsibilities

  • Prepare legal documents and correspondence to assist with commercial real estate transactions

  • Create critical date checklists for purchase and sale agreements

  • Assist in preparation of closing binders

  • Calendar real estate transaction dates using Outlook

  • Manage and compile/deliver signature pages to clients and or title company

  • Prepare expense reimbursements and check requests for attorneys

  • Redline documents

  • Coordinate delivery of transactional documents via courier and express services

  • Prepare packages for shipment (i.e., FedEx, GLS, or messenger service)

  • Format large documents using the firm’s macros

  • Manage document files, both electronic and hard copies

  • Upload and save documents to document management system (NetDocs)

  • Photocopy/scan/fax documents

  • Corporate formation and foreign State qualification of entities

  • Ordering of Corporate/LLC Filing Evidence and Good Standing Certificates

  • Set up documents on DocuSign for clients to execute

  • Schedule, coordinate, and confirm meetings and appointments

 

Knowledge, Skills, and Abilities

  • 5+ years of real estate/transactional legal experience

  • Advanced skills in Microsoft Word (styles, track changes, TOC/TOA, high-level formatting), Outlook, Power Point, and Adobe.  Basic knowledge of Excel a plus,

  • Fundamental knowledge of acquisition and loan documents

  • Notary Public or willingness to become a Notary Public preferred

                

Please reply to Chris Donaldson and MENTION YOU WERE REFERREED BY ANNETTE WALKER.

 

Chris Donaldson, Career Images

1800 Century Park East, Suite 600, Los Angeles, CA  90067

(310) 553-5208

c_images@msn.com  |  www.careerimages.net

 

Posted June 29, 2021

Senior Financial Reports & Data Analyst

Location: Downtown Los Angeles

A Downtown Global law firm is looking for a Senior Financial Reports & Data Analyst to support the Firms’ reporting needs to ensure reliable financial information is provided to management for decision making and planning.


In this capacity, the Senior Financial Reports & Data Analyst will be focused on two key areas: Business Intelligence tools and the reporting of financial data.  As a Business Intelligence System Power User, this role will be a front-end Power BI Super User in the Firm’s Finance Department and train and develop Financial Analysts in creating reports and data visualizations using Power BI, SSAS, SQL and other analysis tools.


The Senior Analyst will be expected to:

  • Actively participate in the monthly closing process of the Firm’s accounting system, including the opening and closing of accounting periods, and running, or acting as backup for running the monthly metrics which requires off-hours availability during the month-end closing process;

  • Maintain and update the Reports Team metrics, including the ability to use the “Save” feature on stock metric presentations, in accordance with the Firm’s best practices and desired report output for consistency in the department’s work product; Assist in maintaining the Timekeeper, Client and Matter master tables in the Firm’s accounting system (3E), including the setup of new timekeepers;

  • Record adjusting time entries and time corrections;

  • Perform monthly system balancing activities;

  • Prepare monthly journal entries for currency gain/loss and inventory balancing adjustments;

  • Manage daily time entry loads alongside the IT Department to ensure complete daily time loads from the Firm’s timekeeping system (Carpe Diem) into the accounting system (3E), including daily and monthly balancing;

  • Respond to inquiries related to time entries in Carpe Diem and 3E;

  • Collaborate with consultants on the development and testing of report automation and system enhancements; create specs, mock-ups and other supporting documentation necessary to define report output or system requirements to meet the business need; communicate issues with existing reports or systems, and follow through testing to resolution;

  • Create efficient tracking mechanisms through the use of Jira or other online tracking tools to manage system issues, enhancements, customizations and service requests across various financial systems from inception to completion;

  • Manage the onboarding, system access renewals and deactivation of consultants who support the Firm’s Finance Department, through liaison with Vendor Management;

  • Facilitate User Acceptance Testing (UAT) during system upgrades and implementations; and

  • Support both the Reports Team and Time Team as needed, including projects.

 

The Senior Financial Reports & Data Analyst may also be responsible for the following:

  • Run reports using various reporting programs, direct printouts or print files as necessary for efficient distribution;

  • Perform standard queries against financial database, import into Excel or other programs and manipulate as necessary for display and distribution;

  • Use structured query language (SQL) and stored procedures to extract information from firm’s relational databases for reports, inquiries, spreadsheets and other formats;

  • Develop and test report front ends to enhance reports’ value;

  • Review and test data design work developed by other report writers;

  • Test new versions of existing report development tools to assess value and stability prior to implementation;

  • Test new report development tools to assess possible value to firm;

  • Maintain strict confidentiality of business systems data;

  • Assist other departments in furnishing financial information and financial reports; Research and respond to queries regarding items in question;

  • Develop reports for financial and human resources analysis, production, data and process control using Power BI, SQL, SSAS, SMS, VB, EDG, Excel, and other tools that access the firm’s financial and HR databases;

  • Assist in producing year-end Committee schedules and other schedules required; and

  • Work overtime as required, in particular at month end and year end.

 

Qualifications:

  • A Bachelor’s degree with an emphasis in Accounting or Finance (preferred);

  • At least 3 years of accounting experience (preferred);

  • Experience with 3E Accounting software or similar programs;

  • Experience with Power BI, SQL, SSAS and VBA;

  • Experience working in a Law Firm (strongly preferred);

  • Knowledge of general Accounting principles;

  • Advanced-level proficiency in Microsoft Excel; and

  • Effective verbal and written communication skills.

              

Please reply to Chris Donaldson and MENTION YOU WERE REFERREED BY ANNETTE WALKER.

 

Chris Donaldson, Career Images

1800 Century Park East, Suite 600, Los Angeles, CA  90067

(310) 553-5208

c_images@msn.com  |  www.careerimages.net

 

Posted June 29, 2021

Paralegal / Senior Paralegal

Location: California, with preference for Los Angeles or Orange County

A Global Law Firm has an immediate opening in their Corporate department for an experienced Paralegal/Senior Paralegal. 
Location is flexible to any of their California offices with a preference for Los Angeles or Orange County.


The Paralegal/Senior Paralegal will:

  • Perform work in an efficient and cost-effective manner so as to permit the Firm to reasonably collect fees for such work; Meet expectations of billable hours target of 1,725 (unless otherwise specified);

  • Under the supervision of an attorney, coordinate, organize, prepare and interpret complex legal documents; Build and maintain relevant databases and files; File and provide copies to relevant parties;

  • Perform factual research in internal and external databases and libraries;

  • Assist with legal business transactions and logistics;

  • Partner and coordinate with internal resources and outside vendor services; Direct work and train team members;

  • Work overtime as required; Travel as required; and

  • Handle additional related projects as assigned.

 

Qualifications:

  • Limited liability company and partnership formation;

  • Preparing and filing UCC financing statements and intellectual property security interest filings;

  • Ordering lien searches and intellectual property searches;

  • Analyzing results from UCC and intellectual property searches;

  • Copyright and trademark research reports and filings;

  • Company formation and filings;

  • Preparing stock certificates;

  • Preparing board and stockholder resolutions;

  • Participating in deal-closing activities, including preparation of signature packages;

  • Preparing closing binders;

  • Proficiency in supporting legal business transactions such as mergers, acquisitions, securities, financing or tax activities;

  • Proficiency in MS Outlook and web-based conference call/web-sharing applications;

  • Proficiency in MS Word and document editing/comparison applications; MS Excel and spreadsheet/database applications; MS PowerPoint and presentation applications;

  • Proficiency in online research and internet search resources (Lexis Nexis/Westlaw);

  • Knowledge of Firm and Corporate practice-area-specific procedures and terminology (preferred);

  • Knowledge of relevant jurisdictional/court/agency processes and procedures;

  • Knowledge of timekeeping and expense reporting applications;

  • Knowledge of legal billing processes;

  • At least 5 years of Paralegal experience (preferred);

  • At least 3 years of relevant Corporate experience (preferred);

  • Bachelor’s degree (preferred); and

  • Paralegal Certificate (required).

      

Please reply to Chris Donaldson and MENTION YOU WERE REFERREED BY ANNETTE WALKER.

 

Chris Donaldson, Career Images

1800 Century Park East, Suite 600, Los Angeles, CA  90067

(310) 553-5208

c_images@msn.com  |  www.careerimages.net