EMPLOYMENT OPPORTUNITIES

 

If you are a member of BHCCLSA and seeking a legal staff position,

contact Mimi Wong Titus, CCLS at Employment@BHCCLSA.org

When applying to a posted position, please mention that you were referred by

Beverly Hills Century City Legal Secretaries Association.

If you are a law firm or business seeking legal staff (i.e., Legal Secretary, Paralegal, etc.), contact Mimi Wong Titus, CCLS

 at the above e-mail address.  Please provide a description of the position, as well as salary range, if possible.  

Mimi Wong Titus, CCLS, BHCCLSA Employment Chair

Additional listings throughout California are available by visiting LSI's website at: https://www.lsi.org/career-opportunities/

 

Posted November 19, 2019

Temporary eDiscovery Paralegals - Location: Brentwood

Prominent West Los Angeles firm, representing public agency clients, specializing in land use and environmental law including  California Environmental Quality Act (CEQA), National Environmental Policy Act (NEPA), air quality and climate change, planning and zoning, and related issues is currently seeking:

 

Temporary paralegals for privilege review of voluminous electronic records using the Digital WarRoom platform (similar to Relativity and other cloud-based applications).  The position is temporary and anticipated to last approximately two to three months with between 20 and 40 hours per week.  Our Brentwood office is business casual.  Work hours are negotiable, to a reasonable degree.  The position(s) would start the immediately.

Required Skills & Experience

  • Must have paralegal certificate or commensurate experience (see California Business & Professions Code §§ 6450- 6456)

  • Knowledge of Microsoft Excel functions including filtering

  • Experience with performing Boolean searches

 

Recent database management experience with web-based eDiscovery cloud applications, preferably Digital WarRoom, but including Relativity, NextPoint, Clearwell, etc. (other database document management programs such as Summation, Concordance may also be satisfactory).

 

Preferred Skills & Experience

  • Familiarity with TimeSlips or other legal billing applications and experience billing clients for time spent

  • Environmental/Public Land Use law experience

  • Knowledge of the California Environmental Quality Act process

  • Experience with Administrative Records in the California Environmental Quality Act matters

  • Experience with Litigation in the California Environmental Quality Act context

Please email your resume and cover letter to hiring@sohagi.com.  No telephone calls please.  No recruiters.

Posted November 3, 2019

Entry Level Legal Assistant/Paralegal - Location: Century City

Real Estate and Business Law Firm located in Century City has an opening for an entry level Legal Assistant/Paralegal.

After training, primary responsibilities will be:

  • preparing correspondence, pleadings, and legal documents filed with the court

  • preparing discovery and various types of litigation, real estate and business-related documents

  • calendaring deadlines, speaking with clients, court personnel, scheduling and organizing meetings and appointments

  • inputting legal billing

 

No weekends or overtime required.  Full-time hours are 8:30 a.m. to 5:00 p.m., part-time hours to be discussed.  Salary: $16.00 to $20.00 /hour DOE.  The ideal candidate is capable of following specific directions but works well autonomously and is very organized.  The office environment is casual and friendly, but with occasional hectic spurts intrinsic to the practice of law.  We handle serious issues and try to help our clients resolve their issues in a positive way.

Qualifications: Bachelor's Degree preferred with a minimum 3.3 GPA.  Intelligence, the ability to multi-task, be efficient, and organized.  Superb English verbal and written skills.  MS Office and accurate typing skills of at least 65 words per minute are necessary for the position.

Mandatory cover letter and resume - please paste both documents into the body of your email and respond to us using this email forwarding service: http://realproplaw.com/contact 

 

Thank you and we look forward to meeting you.

 

Posted October 31, 2019

Corporate Secretary - Location: Los Angeles

Top-tier law firm seeks Corporate Secretary to support busy rainmakers in its thriving corporate practice.  Candidate must have a stable work history supporting senior level partners at a large to mid-sized top-tier firm.  Successful candidate will assist attorneys with correspondence/closings preparation, travel arrangements and will have heavy direct client interaction.  Salary is HIGHLY competitive.  For immediate and confidential consideration, please submit a current resume in MS Word to Lisa at lisa@busbyparkrecruiting.com along with salary requirements..

Busby Park Recruiting LLC is seeking Legal Secretaries/Legal Professionals with junior to senior-level experience for global, regional, and boutique law firms in the Los Angeles area.  If you are interested, please call Lisa Vera at 213-670-3166 or email to lisa@busbyparkrecruiting.com for more information.

Posted October 31, 2019

Legal Administrative Assistant - Location: Los Angeles

 

​Prestigious firm in Los Angeles has an immediate need for a Legal Administrative Assistant to join its team.  Firm seeks a motivated and proactive assistant to take charge of a busy desk supporting a highly successful and demanding transactional practice.  Must have sound judgment in handling confidential information and materials, strong interpersonal skills, and exceptional attention to detail.  Administrative support duties will include heavy scheduling and calendar management, arranging travel, expense reports, time entry, proofreading, coordinating complex projects, conducting searches, and special projects as needed.  Qualified candidate will have at least 2 to 3 years of corporate and legal administrative support experience.  Must be highly proficient with Microsoft Office, document management systems, and office and business technology.  For immediate and confidential consideration, please submit a current resume in MS Word to Lisa at lisa@busbyparkrecruiting.com along with salary requirements.

Busby Park Recruiting LLC is seeking Legal Secretaries/Legal Professionals with junior to senior-level experience for global, regional, and boutique law firms in the Los Angeles area.  If you are interested, please call Lisa Vera at 213-670-3166 or email to lisa@busbyparkrecruiting.com for more information.

Posted October 31, 2019

Junior Level Litigation Paralegal - Location: Los Angeles

 

​Boutique litigation firm in Los Angeles is seeking a junior level Litigation Paralegal.  This is a unique opportunity offering mentorship and training in trusts & estates litigation and probate litigation.  Firm seeks candidates with at least a year of litigation experience at a reputable law firm.  Entry level candidates with a college degree and an ABA-approved Paralegal Certificate are encouraged to apply.  Paralegal will be responsible for assisting attorneys and paralegals in all stages of litigation matters.  This candidate should feel comfortable conducting research, doing data entry, scheduling, maintaining case files, and completing other ad-hoc requests, as needed.  Must have strong communication skills and a proactive outlook. For immediate and confidential consideration, please submit a current resume in MS Word to Lisa at lisa@busbyparkrecruiting.com along with salary requirements.

Busby Park Recruiting LLC is seeking Legal Secretaries/Legal Professionals with junior to senior-level experience for global, regional, and boutique law firms in the Los Angeles area.  If you are interested, please call Lisa Vera at 213-670-3166 or email to lisa@busbyparkrecruiting.com for more information.

Posted October 31, 2019

Office Manager - Location: Los Angeles

 

​Top tier boutique law firm in Los Angeles is seeking an Office Manager.  The Office Manager will be responsible for the day-to-day management of administrative and operational functions.  This will include office and staff administration, HR, accounting and billing, budgeting, staffing and hiring, and facilities.  Must have sound judgment, excellent interpersonal skills, and demonstrated practices in leadership and management.  Qualified candidate will have a college degree in HR management, business administration, or related area of study, along with at least 2-3 years’ management experience in a law firm, professional services or corporate setting. HR certifications desired.  This is a direct hire position with full benefits.  For immediate and confidential consideration, please submit a current resume in MS Word to Lisa at lisa@busbyparkrecruiting.com along with salary requirements.

Busby Park Recruiting LLC is seeking Legal Secretaries/Legal Professionals with junior to senior-level experience for global, regional, and boutique law firms in the Los Angeles area.  If you are interested, please call Lisa Vera at 213-670-3166 or email to lisa@busbyparkrecruiting.com for more information.

Posted October 31, 2019

Litigation Paralegal - Location: Gardena

 

​Litigation Paralegal position available with a fantastic firm in Gardena.  We offer a $500 referral bonus if we place anyone who you refer not currently in our database.

We also have many other positions available throughout the Los Angeles and Orange County areas. Please visit our website for a list of some of our open positions: http://jobs.jhccs.com/JobSeeker/SearchResults.aspx?runsearch=1&featured=1&defaultsearch=1

Lindsay Harjak, Recruiter
JHill’s Staffing Services, a Division of Marcum Search LLC
2049 Century Park East, Suite 300, Los Angeles, CA 90067
Phone: (310) 432-7539     Lindsay.Harjak@marcumsearch.com     www.jhccs.com

Posted October 22, 2019

Legal Secretary / Assistant - Location: Beverly Hills

 

​Shernoff Bidart Echeverria LLP (SBE) is looking for an experienced Litigation Legal Secretary/Assistant for our beautiful Beverly  Hills Office.  At SBE we lead the nation in protecting policy holders from insurance companies’ refusal to pay claims.  The firm  has been protecting the rights of insurance consumers, both individuals and businesses, for over 40 years after having set the  legal precedent requiring insurance companies to act in good faith.  Join a team with purpose! 

 

Our Legal Secretaries enhance  attorney effectiveness by assisting in taking a case from inception through trial.  The ideal candidate will have 2+ years of civil  litigation experience.  You will be responsible for calendaring dates and deadlines, electronic filings in federal and state courts,  document preparation and more.  If you have a real passion for the legal field, this may be the Legal Secretary role for you. 

 

Knowledge/Skills/Experience:

  • High School Diploma or GED required, Bachelor's degree preferred

  • 5+ year’s Legal Secretary/Assistant experience, 2+ years’ litigation experience preferred

  • Excellent written and oral communication skills

  • Proficient with Microsoft Office Suite, legal software

  • LawToolBox and TrialWorks experience a plus

  • Customer Service oriented

  • Works well in a team environment or independently

  • Well-developed interpersonal skills

  • Maintains confidentiality

  • Demonstrates good judgment, discretion and a proactive work ethic

  • Understand civil procedure, local rules and statutes

  • Proficient with office equipment

  • Legal research experience

  • Comfortable working with clients

  • Attention to detail

 

Bilingual (English/Spanish) a plus.  We are looking for a professional and organized individual who has experience supporting the litigation team within a law firm.

 

Please contact Karen Henry at khenry@shernoff.com

Posted October 18, 2019

Corporate Paralegal - Location: Los Angeles

 

Salary: $90K to $105K     Reports: V.P. Corporate Counsel

 

Responsible for maintaining corporate entities, various licenses, permits and other corporate records, working closely with the corporate legal team on company filings, annual proxy statement and other corporate documents, providing support to the legal
department and assist with special projects as assigned.  Responsible for corporate entity maintenance, including forming and qualifying LLCs, drafting resolutions, ordering good standing certificates, serving as registered agent liaison, maintaining organizational charts, and preparing officer certificates and other corporate documents.  Assist with corporate transactions, including diligence and closing matters.  Assist with matters related to periodic company filings, the annual proxy statement and other corporate documents.  Conduct research and synthesize data into concise communications for attorney review.  Provide notary services.  Provide administrative support as needed, including processing invoices, providing telephone coverage, filing documents, preparing mailings and obtaining signatures.  Assist with special projects on various issues as assigned.

 

Requirements:

  • Minimum of three years’ experience as a corporate and/or real estate paralegal, preferably in-house at a commercial real estate company or a law firm.

  • Bachelor’s degree and ABA-approved paralegal certificate or California equivalent.

  • Professional, dependable, detail-oriented and highly organized.

  • Team player with a positive attitude and a willingness to learn.

  • Excellent interpersonal skills with the ability to interact and communicate effectively with all levels of management, staff and external service providers.

  • Ability to handle confidential and sensitive information with appropriate discretion.

  • Self-motivated, able to take initiative and work independently and in a team environment.

  • Able to manage time efficiently, prioritize effectively and handle multiple projects and deadlines.

  • Notary public or willingness to obtain the necessary training to become a notary public.

  • Skilled in Microsoft Office products (Word, Excel) and willingness to learn other applications.

  • Familiarity with billing/property management software (such as Yardi) is preferred.

To apply, contact Vicki Johnson, Sr. Executive Recruiter, PRC ADVANTAGE

(323) 988-1188 Office    (310) 924-5378 Cell

vjohnson@prcadvantage.com

vickijj.johnson341@gmail.com

linkedin.com/in/vjohnsonrecruiterprc

And please let her know you heard this from Annette Walker.

Posted October 17, 2019

Legal Secretary, Department of Industrial Relations (2 Positions Available) - Location: Los Angeles County

 

Go to https://www.calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=175864 for complete job description and requirements. 

Posted October 17, 2019

Temporary Part-Time to Full-Time Paralegals - Location: Brentwood

 

Our West Los Angeles firm, Sohagi Law Group, representing public agency clients, specializing in land use and environmental law including California Environmental Quality Act (CEQA), National Environmental Policy Act (NEPA), air quality and climate change, planning and zoning, and related issues is currently seeking:

Part-time to full-time, temporary paralegals for privilege review of voluminous electronic records using the Digital WarRoom platform (similar to Relativity and other cloud-based applications).  The position is temporary and anticipated to last approximately two to three months with between 20 and 40 hours per week.  Our Brentwood office is business casual.  Work hours are negotiable, to a reasonable degree.  The position(s) would start the last week of October or the first couple weeks of November.

Required Skills & Experience:
• Must have paralegal certificate or commensurate experience (see California Business & Professions Code §§ 6450- 6456)
• Knowledge of Microsoft Excel functions including filtering
• Experience with performing Boolean searches

Recent database management experience with web-based eDiscovery cloud applications such as Relativity, NextPoint, Clearwell, etc. (other database document management programs such as Summation, Concordance may also be satisfactory)

Preferred Skills & Experience:
• Familiarity with TimeSlips or other legal billing applications and experience billing clients for time spent
• Environmental/Public Land Use law experience
• Knowledge of the California Environmental Quality Act process
• Experience with Administrative Records in the California Environmental Quality Act matters
• Experience with Litigation in the California Environmental Quality Act context

Please email your resume and cover letter to hiring@sohagi.com. No telephone calls please. No recruiters.

Posted October 16, 2019

Office Manager/Legal Secretary - Location: Pasadena

 

Atkinson, Andelson, Loya, Ruud & Romo, a full-service law firm with over 180 attorneys in nine offices throughout California, is seeking an Office Manager/Legal Secretary for their Pasadena office.

 

Essential Job Duties:

  • Uphold AALRR’s culture and standards of conduct.

  • Work with the Pasadena Managing Partner and the Director of Human Resources and Administration to manage the Pasadena office operations and staff functions.

  • Review and approve staff timecards for processing semi-monthly payroll.

  • Supervise legal secretaries and other office staff members; collaborate with Human Resources on staff recruiting and employee relations; prepare written performance evaluations for staff and counseling documentation as needed.

  • Review incoming mail and handle confidential partner communications.

  • Handle office financial and billing matters including opening new files and matters, review of work in process (WIP) reports, preparation of filing fee checks, and communication with Finance Department including, but not limited to, employee expense reports, Firm bills to be paid, and petty cash. Obtain approvals required, adhering to payment standards, check requests, and petty cash.

  • Assist Marketing Department with local marketing seminars and events and marketing materials such as pitch folders, attorney biographies, PowerPoint presentations, and seminar handouts.

  • Insure that filing and records maintenance is in compliance with Firm standards utilizing records software, closed/offsite file procedures, and coordination of file transfers to clients or other law firms with Firm’s General Counsel and Records Manager.

  • Communicate with Information Technology Department regarding hardware, software, and communication issues and telephones, providing on-site assistance to IT staff as needed.

  • Administrative support for new client intake, client contract coordination and preparation, and client audit letters.

  • Coordinate utilization of office space and communication with building property management. In collaboration with the Director of Facilities/Services, handle office maintenance issues such as office improvements and after-hours repairs, office equipment, usage and maintenance of visitor offices, and supply inventory.

  • Promote positive office morale; participate in Firm activities and wellness initiatives.

  • Maintain secretarial/attorney sharegroup assignments; provide legal secretarial support to assigned attorneys, and provide backup support to other attorneys in the office. Coordinate overflow coverage on an as-needed basis with Human Resources.

  • Prepare accurate, error-free, and properly formatted legal papers and correspondence. Works with all types of documents such as correspondence, reports, records, forms, recorded voice dictation, or previous version. Proofread prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards. File documents and emails in the Firm’s electronic document management system.

  • Handle court and administrative agency filings; assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions, investigations or other engagements.

  • Prepare agreements, closing binders, stock certificates, and other corporate/transactional support tasks.

  • Manage and maintain calendar and Firm docket in conjunction with Calendar Department to assist in assuring all deadlines and important dates are recorded on Firm’s master calendar.

  • Operate personal computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails, and other office machines such as photocopier, fax machine and postage meter.

  • Assist attorneys with Firm travel arrangements.

 

Qualifications/Requirements:

  • Five+ years corporate/litigation legal secretary experience.

  • Three+ years experience supervising staff and/or office operations.

  • Excellent oral and written communication skills; impeccable attention to detail and proofreading skills.

  • Consistently exhibits professional demeanor and top-notch customer service skills; strong teamwork orientation and interpersonal skills.

  • Proficiency with MS Office Suite which includes Word, Excel, PowerPoint.

  • Knowledge of document management systems such as iManage.

  • Ability to type 70 wpm.

  • Ability to multi-task in a fast-paced environment, and to proactively organize and prioritize workflow for multiple attorneys.

  • Impeccable attention to detail.

  • Stellar attendance and punctuality.

  • Ability to operate office equipment such as computer, transcription equipment, fax machine and advance functions on photocopiers.

If interested please forward resume to Cathleen McGrath at cathleenmcgrath64@gmail.com

Posted October 13, 2019

Graduate Legal Assistants (GLAs) in the Attorney General's Honors Program - Location: Los Angeles

Under the supervision of a licensed attorney, Graduate Legal Assistants (GLAs) in the Attorney General's Honors Program will perform legal and other research and assist in preparing legal documents, as required in their assigned section and division, for client agencies or the Attorney General, often under tight deadlines.  Strict confidentiality of legal matters is required.  GLAs will work on substantive legal matters of public interest and importance; may have the opportunity to gain courtroom experience; will work on important public policy matters; and will have the opportunity to attend public service presentations.  They will also receive on-the-job instruction and mentorship.  For more information, please visit the Honors Program page on the Attorney General's website at https://jobs.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=168646

Posted October 13, 2019

Legal Assistant - Location: Century City

Century City litigation boutique is seeking a full-time legal assistant.  The law firm handles complex litigation matters in both state and federal courts.

 

  • Job responsibilities include:

  • General word processing

  • Preparation of pleadings for filing with court

  • Preparation of tables of contents and authorities

  • Scanning of documents and maintenance of internal electronic files

  • E-filing documents

  • Communicate with clients, attorneys and court personnel

  • Communicate with vendors, including court reporters and litigation support

  • Answer and direct firm phone calls

  • Order office supplies

 

Required skills:

  • 3+ years’ experience as a paralegal or legal secretary

  • Proficient in Word, Adobe Acrobat Pro, Excel, and Outlook

  • Proficient in preparation of tables of contents and authorities

  • Courteous and professional demeanor and appearance

  • Familiarity with litigation documents and terminology

  • Proficient with E-filing in state and federal courts

  • Organized

  • Able to prioritize tasks and meet deadlines

  • Able to multi-task when necessary

  • Problem solver

  • Strong sense of discretion

 

Competitive pay commensurate with skill and experience If interested, please forward your resume to:

 

Recruiting Director

Kozberg & Bodell LLP

1801 Century Park East, 16th Floor

Los Angeles, CA 90067

kandbrecruiting@gmail.com

Posted October 9, 2019

Litigation Secretary - Location: Century City

Seyfarth Shaw LLP, has an opening for a Litigation Secretary.  Hours: 37.5 per week

 

Essential Job Functions:

  • Inputs, revises and finalizes correspondence, memoranda and other legal documents.  Drafts routine correspondence, memoranda and other documents.

  • Files legal documents in federal courts and state courts, including e-filing in all courts and agencies; prepares legal documents for service of process; prepares case “shell” documents for use by attorneys.

  • Proofreads documents and checks for appropriate formatting, spelling and grammar.

  • Verifies all attachments, exhibits and enclosures are included with transmittal letters/memos.

  • Maintains good public relations with clients.

  • Reviews all incoming mail and uploads to the DMS.  

  • Completes client/matter forms.  Requests conflicts of interest checks.  Opens new files.

  • Prepares files to be closed.

  • Requests checks as needed.

  • Submits vendor invoices for payment.

  • Prepares expense reports.

  • Coordinates and follows through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).

  • Provides overflow and absence assistance and secretarial support for Secretarial Team Members’ attorneys.

  • Other duties and projects as assigned.

 

Essential Job Functions Under Certain Circumstances:

  • Schedules appointments and makes arrangements for meetings, conferences and travel.

  • Enters attorney time.  Sends time entry reminders and tracks entries.

  • Greets clients and visitors.

  • Processes client billing.  Reviews and edits bills as necessary.

 

Skill Requirements:

Minimum of 5 years of litigation secretarial experience is required.  Recent experience at a large, national firm is required.  Labor & Employment experience preferred.  Proficiency in Microsoft Programs (Word, Outlook, Excel).  Legal citation and legal terminology expertise.  Excellent grammatical and spelling skills.  Familiarity with Carpe Diem, Elite, IManage, Chrome River, Forte or similar technology.

 

Physical Requirements:

Position involves extended computer and telephone work. 

 

Evaluation Criteria:

Legal secretaries are evaluated on the demonstration of the ability to:

  • Work effectively within a team.

  • Prioritize and meet the demands of multiple attorney assignments.

  • Organize, prioritize and manage numerous tasks and complete them under time constraints.

  • Produce high-quality word processing documents following Firm standards.

  • Accurately revise, proofread and perform editing (punctuation, grammar, spelling) of correspondence and other documents.

  • Accurately transcribe legal documents and correspondence from rough draft or dictation.

  • Follow instructions effectively from a diverse group of clients, attorneys and staff and provide information in a courteous and tactful manner.

  • Organize and maintain filing.

  • Work overtime occasionally to perform essential duties of the position.

  • Take initiative in support of attorneys/paralegals.

  • Cooperate and provide assistance when assigned to team member’s attorneys/paralegals.

  • Assist with overflow work.

  • Conduct oneself in a professional manner.

  • Exhibit office appropriate behavior and dress.

  • Good attendance and punctuality

 

Seyfarth will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

 

Qualified candidates should apply via our website: 

https://recruiting.seyfarth.com/viRecruitSelfApply/ReDefault.aspx?Tag=3d9ef41a-ad4d-4790-ac6c-50220b2137bc

 

 

Posted October 2, 2019

Legal Secretary / Assistant - Location: Beverly Hills

Shernoff Bidart Echeverria LLP (SBE) is looking for an experienced Litigation Legal Secretary/Assistant for our beautiful Beverly  Hills Office.  At SBE we lead the nation in protecting policy holders from insurance companies’ refusal to pay claims.  The firm  has been protecting the rights of insurance consumers, both individuals and businesses, for over 40 years after having set the  legal precedent requiring insurance companies to act in good faith.  Join a team with purpose! 

 

Our Legal Secretaries enhance  attorney effectiveness by assisting in taking a case from inception through trial.  The ideal candidate will have 2+ years of civil  litigation experience.  You will be responsible for calendaring dates and deadlines, electronic filings in federal and state courts,  document preparation and more.  If you have a real passion for the legal field, this may be the Legal Secretary role for you. 

 

Knowledge/Skills/Experience:

  • High School Diploma or GED required, Bachelor's degree preferred

  • 5+ year’s Legal Secretary/Assistant experience, 2+ years’ litigation experience preferred

  • Excellent written and oral communication skills

  • Proficient with Microsoft Office Suite, legal software

  • LawToolBox and TrialWorks experience a plus

  • Customer Service oriented

  • Works well in a team environment or independently

  • Well-developed interpersonal skills

  • Maintains confidentiality

  • Demonstrates good judgment, discretion and a proactive work ethic

  • Understand civil procedure, local rules and statutes

  • Proficient with office equipment

  • Legal research experience

  • Comfortable working with clients

  • Attention to detail

 

Bilingual (English/Spanish) a plus.  We are looking for a professional and organized individual who has experience supporting the litigation team within a law firm.

 

Please contact Karen Henry at khenry@shernoff.com

 

Posted October 1, 2019

Legal Secretary / Paralegal (Hybrid) - Location: Encino

Fast-paced Employment Law Defense firm seeking experienced Litigation Secretary.  Great benefits, friendly team-oriented atmosphere with room for growth.

Qualifications:

  • Minimum of 3 years Civil Litigation Legal Secretary/Paralegal (Hybrid) experience

  • Strong in civil litigation experience; Employment Law defense a real plus but not required

  • Exceptional litigation skills with strong knowledge of State and Federal Court rules

  • Must be proficient in e-Filing

  • Experienced with large document productions - organization and redaction of large document production

  • Strong knowledge of calendaring civil litigation law in motion, discovery etc.

  • Strong written and verbal communication skills in order to communicate effectively with attorneys as well as clients

  • Excellent organizational skills

  • Ability to integrate into a fast-paced environment

  • Proficiency in Microsoft Office 2010 or above (Word, Outlook, Excel)

  • Other software applications include - Form Builder (fka Legal Solutions), Abacus, PDF editor, CA Jury Instruction Selector

  • Must be a team player.

 

If your background and experience align with these qualifications, please apply – immediate opening.

Our professional staff plays an important role in the Firm's continued growth and success.  We offer competitive compensation, outstanding benefits, and a collaborative, friendly firm environment.

 

Job Type: Full-time, permanent position.  DO NOT APPLY IF YOU ARE SEEKING TEMPORARY OR PART-TIME WORK.

This position is for long-term job seekers only.

Salary and Benefits:

  • Salary DOE.

  • The employer pays 100% health insurance, dental, vision

  • 401k Plan

  • Paid holidays, vacation time, sick time;

  • Hours are Monday - Friday 8:30 a.m. to 5:30 p.m.

 

Submit resumes to Cheri Casella, Office Manager

LANDERGGER BARON LAW GROUP

15760 Ventura Blvd., Suite 1200, Encino, CA 91436

cheri@landeggeresq.com | www.landeggeresq.com

Posted September 30, 2019

Litigation Secretary (Downtown Los Angeles)

 

Yoka & Smith LLP, Los Angeles

Benefits Offered: 401K, Dental, Life, Medical, Vision

Employment Type: Full-Time

Established DTLA defense firm seeks an experienced litigation secretary.  Attention to detail, knowledge of court rules & court  filing procedures and calendar management skills required.  Must type at a competitive speed and be proficient using MS  Office Suite and other legal software applications.  Competitive compensation and benefits package.

Responsibilities include:

  • Filing with State and Federal Courts (including e-filing)

  • Creating, editing and finalizing litigation documents and correspondence

  • Knowledge of discovery procedures and deadlines

  • Proficiency with document and case management software

  • Professional manner and ability to work well with attorneys, staff and clients

  • Maintain attorney calendars

  • Schedule hearings and meetings

  • Make travel arrangements and complete expense reports

  • Enter time on behalf of attorneys and review invoices

 

Please email resume and references to recruiting@yokasmith.com.  If selected for an interview, you will be contacted and sent a  formal application form. Thank you.

YOKA & SMITH, LLP

Los Angeles, California

O: (213) 427-2300 | F: (213) 427-2330

Irvine, California

O: (949) 336-8969 | F: (949) 398-0101

www.yokasmith.com

jrobertson@yokasmith.com

Posted September 20, 2019

Evening Litigation Secretary (Downtown Los Angeles)

 

Position Title:  Evening Litigation Secretary

Hours Per Day:  7.5 hours per day

Reports To:  Office Manager

 

Position Information:  Duties include assisting attorneys with all aspects of litigation, including preparation of pleadings, discovery, court filings (state and federal) and file maintenance.  Must be proficient to advanced user of Microsoft Word, Excel, PowerPoint and Outlook.  Knowledge of iManage (or other similar document management system) is a plus.

 

Essential Job Functions

  • Responsible for drafting/editing forms, documents and correspondence, coordinating document completion and file maintenance.

  • Mark tables of authorities and tables of content; e-file on the various ECF and other filing platforms.  Prepare courtesy copies when needed.

  • Prepare hearing and exhibit binders for attorneys.

  • Coordinate travel arrangements and prepare expense vouchers.

  • Manage multiple calendars, including heavy scheduling of meetings, hearings and conference calls.

  • Perform time and data entry as well as general file management according to the standards required by the firm. 

  • Organize meetings, events and trial logistics, order court reporters and audio-visual equipment.

  • Place nightly catering orders (when requested).

  • Conduct all aspects of the job with an appropriate level of confidentiality and sensitivity to client and firm data.

  • Ensure documents are sent to docketing in a timely manner.

  • Other tasks as needed and as assigned by office manager, paralegals, or attorneys.

 

Requirements

  • High school diploma or GED certificate.

  • Experience in utilizing a computer and, specifically, utilizing the Microsoft Office suite of products.

  • Ability to travel to, and provide support at, off-site trials and arbitrations.

  • Role is sensitive.  Passing appropriate background checks with insurance carriers is required.

 

If interested, please contact Marina Green, CCLS at mgreen@hueston.com or (213) 377-5469.

Posted September 20, 2019

Legal Administrative Assistant

 

Prestigious firm in Los Angeles has an immediate need for a Legal Administrative Assistant to join its team.  Firm seeks a  motivated and proactive assistant to take charge of a busy desk supporting a highly successful and demanding transactional  practice.  Must have sound judgment in handling confidential information and materials, strong interpersonal skills, and  exceptional attention to detail.  Administrative support duties will include heavy scheduling and calendar management,  arranging travel, expense reports, time entry, proofreading, coordinating complex projects, conducting searches, and special  projects as needed.  Qualified candidate will have at least 2 to 3 years of corporate and legal administrative support  experience.  Must be highly proficient with Microsoft Office, document management systems, and office and business  technology.  For immediate and confidential consideration, please submit a current resume in MS Word to Lisa  at lisa@busbyparkrecruiting.com.

 

Busby Park Recruiting LLC is seeking Legal Secretaries/Legal Assistants with junior to senior-level experience for global, regional, and boutique law firms in the Los Angeles area.  If you are interested, please call Lisa Vera at 213-670-3166 or email to lisa@busbyparkrecruiting.com for more information.

Posted September 20, 2019

Litigation Secretary

 

Thriving, well-established boutique law firm in Los Angeles formed by big firm break-away partners seeks litigation secretary to  support four attorneys.  This is NOT a high pressure desk, as two of the attorneys are young, independent associates.  This  candidate should have a steady work history supporting rainmakers at mid-sized to large firms.  Must be able to hit the ground  running with eFiling and calendaring.  This is a direct hire position with full benefits and highly competitive base salary.  For  immediate and confidential consideration, please submit a current resume in MS Word to Lisa at lisa@busbyparkrecruiting.com.

 

Busby Park Recruiting LLC is seeking Legal Secretaries/Legal Assistants with junior to senior-level experience for global,  regional, and boutique law firms in the Los Angeles area.  If you are interested, please call Lisa Vera at 213-670-3166 or email to lisa@busbyparkrecruiting.com for more information.

Posted September 3, 2019

Litigation Secretary (Century City)

 

Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity in the Litigation Department of our Los Angeles office.  We offer competitive compensation and an excellent benefits package.

 

Position Summary:

This position provides high-level secretarial and administrative support to three or more attorneys.  Assist attorneys in preparing litigation cases from onset through post trial; Document production and management, data mining, research; obtaining and organizing case files on a daily basis; preparing, organizing and maintaining deposition materials and summaries; assisting with trial and mediation preparations; enters time on a regular basis; assist with document production including creation and editing of various legal forms, correspondence and documents.

 

Duties & Responsibilities: 

  • Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required.

  • Organizes and coordinates flow of information.  Sorts, reads and annotates incoming mail and documents as required - attaches appropriate file to facilitate necessary action; determines routing, signatures required, and maintains follow-ups. Answers phones and directs callers to appropriate persons as circumstances warrant.

  • Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources (e.g., handwritten notes, tape dictation).  Prepares communications outlined by lawyer in oral or written directions.  Responsible for accuracy and clarity of final copy.  Correlates and edits materials submitted by others.  Organizes material that may be presented to lawyers in draft format.  Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)

  • Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys.  Prepares motion binders and special working binders. Coordinates multi-document filings in both state and federal courts, including E-filings.

  • Establishes and maintains filing and records, in both hard copy and electronic formats.  Files information in a timely manner. Retrieves information from files as requested.  Sends files to storage on a periodic basis.

  • Enters lawyers’ time on a daily basis and sends to accounting by month-end deadlines.  Prepares client billing as required.

  • Researches and abstracts information and support data in preparation for meetings, work projects, and reports.

  • Takes action authorized by Lawyer, Business Director or HR Manager using initiative and good judgment in handling matters.

  • Notifies appropriate parties the status of assigned lawyers; notifies HR Manager about availability to assist with overflow work.

  • Assists attorneys in in all stages of litigation cases from onset through post trial.

  • Ascertains calendaring requirements for each matter and ensures proper maintenance of any required case calendars.

  • Oversees organization, maintenance and appropriate utilization of documents and other case-related materials, including maintenance of client-presentable and efficient work areas and case rooms.

  • Assists with the discovery process, including preparing for deposition, propounding and responding to written discovery and preparing for expert discovery.

  • Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results.

  • Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools.

  • Assists with law and motion practice, including assembling motion papers and exhibits, coordinating filings of pleadings and briefs and ensuring proper service.

  • Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents.

  • Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff.

 

Skills & Competencies:

  • Established understanding of litigation laws as they relate to individuals, partnerships and corporations. Familiarity with California Code of Civil Procedure and Federal Rules of Civil Procedure rules for court document filings.

  • Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence.

  • Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies. Expertise in e-filing.

  • Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs.

  • Strong attention to detail, organizational skills and ability to manage time effectively.

  • Excellent interpersonal skills, communication skills and the ability to collaborate well in a team.

  • While performing the duties of this job, the employee is occasionally required to walk from work station, to desk or to go to various offices to retrieve assignments.  This position may also be sedentary and require the employee to sit for extended periods of time.

  • Requires manual dexterity to dial a telephone, enter data into a computer, handle objects and operate tools.

  • Some filing is required and this would entail the ability to lift files, open filing cabinets and bend or stand as necessary.

  • Position also requires the ability to work under pressure to meet strict deadlines.

  • Ability to work overtime on an as-needed basis.

 

Qualifications & Prior Experience: 

  • Requires 7 or more years of experience as a legal secretary, working in a business law practice with exposure to litigation.

  • Bachelor’s Degree or equivalent education and work experience.

 

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. 

Greenberg Traurig, LLP will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance.

 

Click here to apply.

Posted August 7, 2019

Bilingual (English/Spanish) Workers' Compensation Legal Assistant (West Los Angeles)

Bilingual (English/Spanish) Receptionist (West Los Angeles)

 

Busy law firm seeking to hire a Bilingual (English/Spanish) Workers' Compensation Legal Assistant and a Bilingual (English/Spanish) Receptionist.

At least 1 year of law office experience required.  Please email resume and salary expectation to:  Staff@JLFAttorneys.com

 

The Jacobson Law Firm, LLP - Workers' Compensation & Immigration Lawyers

10401 Venice Blvd., Suite 204, Los Angeles, CA 90034

 

Posted July 25, 2019

Litigation File - Document Clerk (Downtown Los Angeles)

 

LAW OFFICES ROSEN & ASSOCIATES, P.C.
515 S. Figueroa Street, Suite 1060
Los Angeles, CA 90071
Tel: 213-362-1000  Fax: 213-362-1001

 

Rosen & Associates, P.C. a small downtown Los Angeles law firm has the
following position available.


POSITION AVAILABLE:  Litigation File - Document Clerk


HOURS PER WEEK:  Full-Time


DUTIES INCLUDE:  Distribution of incoming and outgoing mail, set-up and maintenance of case files; indexing of pleadings and legal correspondence, scanning and copying, setting up conference rooms for meetings and depositions, filing documents in various downtown Los Angeles Courts, answering telephones and other projects to help attorneys and staff.


SKILLS:  Detailed oriented and organized. Litigation filing skills, computer skills (Word Perfect is a must, MS Word, Excel, Adobe Acrobat, Outlook).  Must have a good attitude, be cool under pressure and be eager to work and learn.  Experience preferred.
Litigation Paralegal experience is a big plus, but not absolutely necessary.


COMPENSATION:  Competitive W/ Medical & Dental Benefits.


CONTACT:  Lora Foley - 213-362-1000
SEND RESUME:  Via e-mail: resumes@rosen-law.com
Via fax: 213-362-1001

Posted July 7, 2019

Transactional Secretary 

 

Well established Los Angeles law firm is seeking a Transactional Secretary to join its team.  Secretary will support attorneys with corporate and real estate transactions.  Firm seeks candidates with a positive, team player attitude, ability to pay close attention to detail, excellent time management and communication skills.  Must have at least 4 to 5 years of solid transactional experience.  Qualified candidates will be highly proficient in handling client communications, editing and revising real estate and corporate transactional documents, redlining documents, proofreading, calendaring, scheduling appointments, and administrative functions.  Please submit a resume to lisa@busbyparkrecruiting.com in MS Word for immediate and confidential consideration.

Posted July 7, 2019

Legal Secretary / Assistant (Woodland Hills)

 

Busy Woodland Hills civil litigation (defense) firm has immediate opening for a motivated legal secretary/assistant.  Minimum one-year experience is a must.  Salary is commensurate with experience.  Please email resumes to Debra Goldstein, Admin Manager at: dg@hssalaw.com

 

HANGER, STEINBERG, SHAPIRO & ASH, ALC

21031 Ventura Boulevard, Suite 800, Woodland Hills, CA  91367

Posted July 2, 2019

Paralegal / Legal Secretary (West Los Angeles)

 

We are a growing criminal defense firm in West LA.  We have a large case load and need a paralegal/legal secretary, ideally with criminal law experience.  Skills include constant client interaction, working with the courts and DMV, and an extreme attention to detail.  Precision and focus are expected at an extremely high level.  Pay commensurate with experience.  Room to grow.  Experience is required.

 

Contact Alison Duthie at alison@hartlevin.com

 

Law Offices of Hart J. Levin, 401 Wilshire Blvd., 12th Floor Penthouse, Santa Monica, CA 90401

Telephone: (310) 935-3100   Fax: (310) 776-9020

www.hartlevin.com

Posted June 28, 2019

Secretary (North Hollywood)

 

My name is Allen Hyman.  I am an attorney.  I am located at 10737 Riverside Drive, North Hollywood (East Toluca  Lake).

 

I have been practicing 40 years and I have cut back on my practice, which is some litigation, business and copyright, 

and some contractual. 

 

Because of past illness, I let the staff go, and have been using a temporary agency to fill my secretary needs. 

 

I need proficiency in word and word perfect. 

 

It is a small office, just me and the secretary.  I write to you, asking if you have any members who might be interested. 

 

Allen Hyman

Cell: (818) 635-2455

lawoffah@aol.com